Temporary Senior Executive, LEARN

2 weeks ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
LKCMedicine EArly Researcher Network (LEARN) will be hosting a 3-day international conference in December 2024 organized by PhD and postdoctoral students, who are part of the Scientific Organizing Committee (SOC) & Local Organizing Committee (LOC). The Senior Executive is responsible for providing secretariat support to the Conference committee who are tasked with organizing the international conference. He/She will provide support to the committee, organize meetings with stakeholders of the conference.

Responsibilities:
  • Work with external vendors (i.e Professional Conference Organizer) to ensure that items are prepared accordingly
  • Work with internal stakeholders for in-house equipment/logistics
  • Update the SOC and LOC and attend the meetings to take note of the actionable items to be incorporated in the programme
  • Conference Secretariat - Schedule and organize regular meetings of the Steering Committee to discuss high-level event decisions and strategies


Logistics Support
  • Source for an appealing event backdrop and stage setup to enhance the visual impact of the conference
  • Arrange for AV equipment, including projectors, microphones, and screens
  • Plan catering services for meals, snacks, and beverages
  • Provide support and guidance to attendees, especially overseas participants, in obtaining visas if needed
  • Hire professional event photographer and videographer to capture key moments and sessions of the conference
  • Provide support and guidance to attendees, especially overseas participants, in obtaining visas if needed
  • Establish an invite list with inputs from the scientific committee, steering committee, communications team, and senior management
  • Abstract/Registration/Honararium management
  • Post event archiving and documentation


Requirements:
  • Diploma/Degree in a relevant field
  • At least 2 years' experience in running or managing large scale events
  • Knowledge in event management, data-entry, working with external vendors


This is a 1 year temporary appointment.

Hiring Institution: LKC

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