Senior Executive, Academic

2 weeks ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
Established in 1992, the Wee Kim Wee School of Communication and Information (WKWSCI) is the only full-fledged communication school in Singapore and is a world-class centre of excellence with an international faculty, state-of-the-art research laboratories, and global institutional affiliations.

We are seeking for a Senior Executive to join our undergraduate programmes team. The successful candidate will be involved in handling day-to-day operations including but not limited to admissions administration, course timetabling and course registration, managing exams process, student management, collaborating with stakeholders like faculty, students, and parents, and executing logistical planning for programme-related events. This role is critical to ensure that operations and services are delivered to meet the needs of the programmes and its stakeholders.

The key responsibilities include:

Admissions Administration
  • Schedule and provide support for admission interviews
  • Maintain records and archival of admission data in teamsite


Programme Administration
  • Provide administrative and logistics support for undergraduate courses, including courses with overseas immersion
  • Ensure the timely update of timetable in the system.
  • Handle students' course registration matters for current and exchange students, including course enrolment, vacancies management and course appeals.
  • Assist in venue and facilities booking.
  • Maintain record of the final class lists and programme lists in TeamSite
  • Collate course syllabi every semester and update in teamsite
  • Manage faculty, part-time instructors and guest speakers 'requests.
  • Handle queries from students on programme-related matters.


Exam Management
  • Responsible for assigning invigilation duties, formatting of examination papers, special arrangements for continuous assessments, tests and semester exams, scanning of Optical Mark Recognition (OMR) sheets for quizzes.
  • Coordinate with course instructors on marks submission
  • Support on marks entry for part-time lecturers
  • Assign marks checking duties and maintain a roster of checkers
  • Prepare reports and related materials for the Board of Examiners (BOE) meeting


Events
  • Responsible for coordinating all events/programmes administration and logistics, including food catering and liaison with external parties to ensure the successful execution of each event
  • Assist with sourcing of corporate gifts, packing of event kits and collaterals and on-site logistics support.


General Administration
  • Support procurement and finance matters like raising purchase orders, invoice payment, and creating jobs for student assistants using internal systems like ARIBA/WSS
  • Track programme budget and expenditure
  • Track research students' GAP hours and Seminar Attendance
  • Advise faculty on the process for textbook order.
  • Maintain mobility data in the exchange portal maintained by the Office of Global Education and Mobility.
  • Consolidate data and reports for submission
  • Recruit and manage student assistants for counter services
  • Administer Conflict of Interest for Examination declaration
  • Provide secretariat support to the Department Lead


The key requirements include:
  • Bachelor's degree or Diploma with a minimum of 4 years of relevant work experience, preferably in academic administration.
  • Good communication and writing skills with ability to communicate and interact well with diverse stakeholders
  • Proactive problem solver and adaptable to dynamic environments
  • Strong organisational and time-management skills, able to plan and prioritise work which may have competing deadlines
  • Ability to understand and evaluate existing work processes to identify inefficiencies and areas for improvement
  • Ability to handle confidential information
  • Proficiency in Microsoft Office applications
  • Strong customer service focus with a passion for supporting faculty and students
  • Tactful and able to demonstrate empathy whenever necessary
  • Self-motivated team player who can work independently with minimal supervision, and work collaboratively with colleagues in a team-oriented environment
  • Good sense of initiative and responsibility with a positive work attitude
  • Meticulous, organised with a strong willingness to learn


We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU

  • Singapore NANYANG INSTITUTE OF MANAGEMENT PTE LTD Full time

    Job Title: Academic Admin & Examination ExecutiveNanyang Institute of Management (NIM) is a premier education provider in the region, committed to nurturing students for tomorrow. We are seeking a highly organized and detail-oriented individual to join our team as an Academic Admin & Examination Executive.Key Responsibilities:Manage all aspects of student...

  • Academic Admin

    1 day ago


    Singapore NANYANG INSTITUTE OF MANAGEMENT PTE LTD Full time

    Roles & ResponsibilitiesEstablished in 2001, Nanyang Institute of Management ("NIM") is a forward-looking premier education provider in the region. At NIM, we focus on "Nurturing Today for Tomorrow" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards...


  • Singapore Artemis Executive Solutions Full time

    Job Title: Senior M&E Engineer _ Building ProjectArtemis Executive Solutions is seeking a highly skilled Senior M&E Engineer to join our team on a Building Project. As a Senior M&E Engineer, you will be responsible for ensuring the successful delivery of the project, from design to completion.Key Responsibilities:Lead the M&E team to accomplish project...


  • Singapore Artemis Executive Solutions Full time

    Job Title: Senior M&E Engineer - Building ProjectWe are seeking a highly skilled Senior M&E Engineer to join our team at Artemis Executive Solutions. As a Senior M&E Engineer, you will be responsible for leading the M&E services on building projects, ensuring compliance with regulations and client specifications.Key Responsibilities:Lead the M&E services on...


  • Singapore NANYANG INSTITUTE OF MANAGEMENT PTE LTD Full time

    Nanyang Institute of Management PTE LTD is seeking a highly organized and detail-oriented Academic Admin & Examination Executive to join our team. The successful candidate will be responsible for overseeing all aspects of student academic matters, including secretarial services to the Institute Board of Academic and Examination. Key responsibilities include...


  • Singapore SINGAPORE BIBLE COLLEGE LIMITED Full time

    Roles & ResponsibilitiesThe role provides administrative support to the College, assisting the Dean and students, managing student records, and ensuring policy compliance. Responsibilities include coordinating with Finance on budgeting and other related departments for projects and events, and handling inquiries. Provide administrative support to an...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The CCEB Academic (Undergraduate Studies) office seeks a proactive and results-oriented individual with a can-do attitude to join our team. In this role, you will be pivotal in providing crucial support to undergraduate students and fostering collaboration with diverse stakeholders to ensure the smooth delivery of academic services. Key responsibilities...


  • Singapore Executive Access Full time

    {"title": "Trade Finance Operations Senior Officer", "description": "Job SummaryWe are seeking a highly skilled Trade Finance Operations Senior Officer to join our team at Executive Access. As a key member of our operations team, you will be responsible for ensuring the smooth execution of trade finance transactions, maintaining accurate records, and...


  • Singapore Executive Access Full time

    {"title": "Trade Finance Operations Senior Officer", "description": "Job SummaryWe are seeking a highly skilled Trade Finance Operations Senior Officer to join our team at Executive Access. As a key member of our operations team, you will be responsible for ensuring the smooth execution of trade finance transactions, maintaining accurate records, and...

  • Academic Coordinator

    2 months ago


    Singapore GLOBAL INDIAN INTERNATIONAL SCHOOL PTE. LTD. Full time

    Roles & Responsibilities· Understanding curriculum standards and Principles of Humanities subjects(Economics /Global Perspectives/Psychology).· Well versed with diverse curricula requirements for all subjects under humanities· Developing in the students the capacity to identify, analyse critically and evaluate theories, concepts and arguments...


  • Singapore Executive Access Full time

    {"title": "Trade Finance Operations Senior Officer", "description": "Job SummaryWe are seeking a highly skilled Trade Finance Operations Senior Officer to join our team at Executive Access. As a key member of our operations team, you will be responsible for ensuring the smooth execution of trade finance transactions, maintaining accurate records, and...


  • Singapore Careers@Gov Full time

    Job Title: Academic Staff MemberAbout the Role: We are seeking a dynamic and motivated individual to join our team as an Academic Staff Member. As a Lecturer/Senior Lecturer, you will be responsible for teaching and mentoring students in various areas of Software Development, Cloud Computing, Cybersecurity, FinTech, AI, and other foundational ICT modules.Key...


  • Singapore Executive Access Full time

    Job Summary:We are seeking a highly skilled Trade Finance Operations Senior Officer to join our team at Executive Access. As a key member of our operations team, you will be responsible for ensuring the smooth execution of trade finance transactions and providing exceptional support to our clients.Key Responsibilities:Transaction Processing: Authorize and...


  • Singapore Careers@Gov Full time

    About the RoleWe are seeking an experienced individual to take on the role of Lecturer in Facility Management/Built Environment. As a Lecturer, your contributions will go beyond teaching and facilitating learning. You will play a critical role in recognising and nurturing your students' potential and their lifelong learning needs.Key Responsibilities:Develop...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Established in 1992, the Wee Kim Wee School of Communication and Information (WKWSCI) is the only full-fledged communication school in Singapore and is a world-class centre of excellence with an international faculty, state-of-the-art research laboratories, and global institutional affiliations.We are seeking for a Senior Executive to join our graduate...


  • Singapore Executive Access Full time

    Job SummaryWe are seeking a highly skilled Trade Finance Operations Senior Officer to join our team at Executive Access. The successful candidate will be responsible for ensuring the smooth execution of trade finance transactions, maintaining accurate records, and providing exceptional customer service.Key ResponsibilitiesTransaction Processing: Authorize...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    A young and research intensive, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in engineering, business, science, humanities, arts, social sciences, education and medicine. Ranked among the world's top universities. NTU Entrepreneurship Academy (NTUpreneur) provides entrepreneurship education...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Job DescriptionThe Office of Finance invites applications for the position of Senior Executive, Finance.The Senior Executive, Finance is required to support the Manager to ensure effective and efficient running of all administrative and Finance in School's financial-related services/matters to staffs from academic, administrative to students and Faculty.The...


  • Singapore Careers@Gov Full time

    About the Role:As a key member of our academic team, you will play a vital role in shaping the minds of the next generation of IT professionals. Your expertise in IT applications development will be instrumental in guiding students through their academic journey.Key Responsibilities:Develop and deliver high-quality teaching materials and resources to support...


  • Singapore Tampa Gardens Senior Living Full time

    Who We Are At OKX, we believe our future is reshaped with technology. As one of the world's leading cryptocurrency spot and derivatives exchanges, OKX uses innovative blockchain technology to redefine the financial ecosystem. With millions of global users and an array of diverse and sophisticated products, solutions, and trading tools, we strive to...