Full Time Administrative Assistant

2 weeks ago


Singapore PACIFIC-TEC SCIENTIFIC PTE. LTD. Full time
Roles & Responsibilities

Job description

Do you thrive in a fast-paced environment and enjoy keeping things organized?

Are you bilingual in English and Chinese (Mandarin a plus)?

A scientific equipment company in Ubi seeking a highly organized and detail-oriented Administrative Assistant to join our team This full-time position will provide critical support to our growing company.

Responsibilities:

  • Process timely correspondence (phone calls, emails) in a professional and courteous manner.
  • Manage calendars, schedule meetings and appointments, and travel arrangements (if necessary)
  • Submit reports and documents using Microsoft Office Suite.
  • Responsible for logistics arrangements with suppliers and customers and packing of goods with proper documentation
  • Maintain accurate filing systems (physical and digital).
  • Assist with quotations, invoicing and suppliers orders using accounting software.
  • Assist with handling government licensing matters
  • Manage and prioritise multiple tasks independently with minimal supervision.

Requirements:

  • Bilingual in English (mandatory) and Chinese (Mandarin or Cantonese a plus).
  • Minimum 3-5 years of experience in an administrative role.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Working knowledge of QuickBooks a strong asset.
  • Excellent communication, interpersonal, and organisational skills.
  • Ability to prioritise tasks, manage deadlines, and work independently with minimal supervision.
  • Positive attitude, professional demeanour, and a willingness to learn.
  • Willing to work in Ubi/Tai Seng/Paya Lebar area
  • Available to start immediately. Within this week ideally.

To Apply:

Please submit your resume and cover letter highlighting your qualifications for this role. We are an equal opportunity employer and value diversity at our company. We offer flexible work arrangement (FWA). Please mention if you are currently holding a specific type of pass, DP, EP, S-Pass, PR, etc..

Email to: sophie@pacific-tec.sg

Job Types: Full-time, Permanent

Pay: $2,200.00 - $2,800.00 per month

Benefits:

  • Flexible schedule
  • Occasionally Work from home

Schedule:

  • Monday to Friday

Experience:

  • Microsoft Office: min 3 years
  • Admin and logistics: min 3 years
  • Some knowledge of accounting software such as Quickbooks

License/Certification:

  • knowledge of spoken Chinese in addition to fluent English (Preferred)

Work Location: In person@Ubi

Tell employers what skills you have

Outlook
Licensing
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Travel Arrangements
Mandarin Chinese
Invoicing
Data Entry
QuickBooks
PowerPoint
Administrative Support
Hospitality

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