Visual Merchandising Coordinator

4 weeks ago

Singapore QUANTUM LEAP CAREER CONSULTANCY PTE. LTD. Full time
Roles & Responsibilities

Working Location: Central (Orchard)

Working Schedule: Office hours

Contract Tenure: 12 months (subject to renewal based on individual performance, staff benefits included)

Join a world of creativity, precision, and elegance. We are seeking a Visual Merchandising (VM) Operations Coordinator to play a pivotal role in supporting our VM team across the South Asia region. This role blends operational excellence, meticulous organization, and creative project coordination, ensuring our brand vision is flawlessly brought to life in every boutique.

What You'll Do

As the VM Operations Coordinator, you will be the link between creativity and execution—making sure every visual concept becomes a reality with seamless planning, timely delivery, and budget control. Your responsibilities will include:

Operations & Project Coordination

  • Partner with HQ, regional, and local VM teams to coordinate purchasing for window displays, lightbox visuals, in-store installations, store openings, and other VM projects.
  • Track seasonal window prop orders, vendor shipments, and local production timelines.
  • Work closely with logistics teams to ensure smooth customs clearance and on-time deliveries.
  • Oversee prop inventory to optimize recycling, reduce storage costs, and support sustainability initiatives.

Budget & Accounting Support

  • Consolidate monthly expense reports across multiple markets and currencies, ensuring accuracy and compliance with HQ guidelines.
  • Manage VM budgets across categories, balancing creative ambition with financial discipline.
  • Liaise with finance teams to ensure all procurement and spending is well-documented and aligned with allocations.

Procurement & Data Management

  • Maintain a comprehensive VM database including props history, costs, visuals, bidding records, and vendor performance.
  • Support procurement processes (POs, invoices, bidding) in line with internal control policies.
  • Collaborate with teams to drive sustainability-focused projects.

What We're Looking For

  • Minimum 2 years' experience in accounting, operations, or administration within a multinational company—retail or luxury industry preferred.
  • Strong organizational skills and keen attention to detail.
  • Confident working independently while being a collaborative team player.
  • Positive, proactive, and solutions-oriented mindset.
  • Excellent communication skills in English, both written and spoken.
  • Proficient in Microsoft Excel and PowerPoint.

Why Join Us?

This is more than an administrative role—it's your chance to be part of a creative, high-performance team that shapes the visual storytelling of an iconic luxury brand. You'll gain exposure to regional operations, creative merchandising projects, and sustainability initiatives, all within a dynamic and inspiring work environment.

Tell employers what skills you have

Excellent Communication Skills
Sustainability
Budgets
Cost
Microsoft Excel
Bidding
Operational Excellence
Visual Merchandising
Visual Storytelling
Data Management
VM
Purchasing
Invoicing
Budget
Merchandising
Procurement
Accounting
Project Coordination
Window Displays

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