Senior Executive, Records Management and Admin

4 days ago

Singapore Judiciary, Supreme Court Full time
Roles & Responsibilities

The Judiciary - comprising the Supreme Court, State Courts and Family Justice Courts - is one of the three constitutional pillars of government in Singapore. Known collectively as SG Courts, we are integrated and coordinated to serve as one judiciary. As an organ of state, the Judiciary's function is to independently administer justice. Headed by the Chief Justice, we are a forward-looking, innovative and trusted judiciary. Built on judicial professionalism and transparency, we maintain the highest standards of integrity in safeguarding our community. We pledge to ensure equal and continuous access to justice, and we are committed to deliver justice that is fair and impartial.

A career in SG Courts will enable you to help us achieve the Judiciary's vision of inspiring public trust and confidence in providing an effective and accessible justice system in an outward-facing, court user-centric Judiciary.

We welcome you to join our team as:

Senior Executive, Records Management and Admin (2-year contract)

What the role is

This role is responsible for performing perform mailroom and despatch duties at the Courts (primarily at State Courts and Family Justice Courts)

What you will be working on


• Liaise with divisions/clusters on mail, courier and other postal services


• Liaise with vendors on the collection and delivery of mail and courier services


• Sort and distribute incoming mails/packages into the respective pigeonholes


• Record incoming and outgoing mails/packages in the intranet portal


• Process and perform reporting on mails and postage invoices on a monthly basis


• Monitor budget utlisation and put up approval papers for purchases when necessary


• Contract management of vendors


• Basic data analytics of mail management matters


• Disposal of unwanted records in accordance with procedures


• Management of office supplies


• Any other tasks as required by Records Management & Admin team.

What we are looking for

Work Experience and Competencies


• Experience in handling mail room, admin duties or customer service preferred


• Familiar with basic Microsoft Word and Excel


• Experience in vendor management will be an advantage

Personal Traits


• Responsible, meticulous, organised.


• Team Player


• Positive work attitude

Note:

Only short-listed candidates will be notified. Thank you for your interest in this position and in the Judiciary.

Tell employers what skills you have

Courts
Contract Management
Mailroom
Vendor Management
Excel
Team Player
Microsoft Word
Customer Service
Data Analytics
despatch of orders

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