Administrative Officer
6 days ago
COMPANY DESCRIPTION
Founded in 1978 as Singapore's first family service centre, Allkin Singapore is a community-centric social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.
Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, build a brighter future, and inspire others to do the same.
The Administrative Officer is responsible for the smooth running of Clinical Practice, People Development and Policy & Process administrative operations within the Family & Community Support Division. This includes managing financial records, liaising with various department staff and directors, and ensuring seamless workflows that support the division's functions.
RESPONSIBILITIES
Practice, People and Process Administrative Support:
- Support senior management with administrative tasks such as practice standards reports, people development dashboard, data tracking and analysis, audit preparation, and other tasks as needed.
- Oversee daily divisional correspondence, handling incoming and outgoing communication for the FSC HQ, e.g., smooth operations of phone, email, mail, and Teams.
- Schedule meetings and appointments and prepare meeting rooms for management meetings, stakeholder engagement sessions and training sessions, including logistics support. Assist with minute-taking when required.
- Prepare and distribute correspondence, memos, reading materials, and reports.
- Collaborate with internal and external parties to develop and implement new work processes and systems for the centres/division.
- Support relevant engagements and staff evaluations.
- Support Finance, HR, Procurement processes, such as purchase orders, issuing payment receipts, training block bookings and expense reimbursements.
- Update and maintain required records for group supervision, such as attendance data and fees.
- Update and maintain relevant divisional portals/systems accordingly.
Communication and Coordination:
- Collaborate with internal and external parties to review work processes, forms, and systems for the division.
- Coordinate with internal parties to support the publicity and communication of any forms that is relevant for the Division.
QUALIFICATIONS
- Diploma in Administration or a relevant qualification
- At least 5 years (for Admin Officer) and 7 years (for Senior Admin Officer) of relevant working experience
- Empathetic and understanding when working with clients from diverse backgrounds
- Comfortable traveling across different work locations when required
- High sense of accountability and responsibility
- Good leadership and team management skills
- Good problem-solving and critical thinking abilities, with attention to detail
- Strong verbal and written communication skills
- Strong organizational and multitasking abilities
- Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel)
OTHER INFORMATION
Liberte HR Services Pte Ltd is the designated recruitment partner for Allkin Singapore. As part of the hiring process, you may receive communication from them regarding this opportunity. #LI-DNI
Please note that your application will be sent to and reviewed by the direct employer - Allkin Singapore Ltd
Tell employers what skills you have
Outlook
Sales
Leadership
Microsoft Office
Microsoft Excel
Marketing
PowerPoint
Event Planning
Customer Service
Business Management
Management
-
Singapore US Office of the Chief Administrative Officer Full time**Duties**: As a **Supervisory Government Information Specialist**, you will: - Plan, develop, direct, and execute HUD policies, standards, and procedural guidance on the overall conduct of the FOIA and Privacy Act programs. - Identify the need for new or revised policies and procedures and analyze the impact of existing or proposed legislation on...
-
Office Administrator
4 days ago
Singapore MY RENO PTE. LTD. Full timeOffice Administrator are responsible for general administration tasks within an office environment. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company. Our company is looking for an organized and self-motivated office administrator who will be...
-
Office Administrator
6 days ago
Singapore PRECIOUS AP SG PTE. LTD. Full timeOffice administrator are responsible for general administration tasks within an office environment. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company. **Office Administrator Responsibilities**: - Welcoming visitors and directing them to the relevant...
-
Office Administrator
2 weeks ago
Singapore AIRETEC PTE. LTD. Full time**Responsibility**: - Manage day-to-day operation of the office - Provide administrative support to the Senior Management team on operational work and projects - Assist with general HR administrative work - Manage agendas/travel arrangements/appointments etc. for the management or team - Manage office procurement such as tracking of office equipment and...
-
Office Administrator
4 days ago
Singapore CATON TECHNOLOGY ASIA PTE. LTD. Full time**Full-Time / Part-Time Office Administrator** At Caton, we believe in the power of IP networks to enable high quality and real time interactions between people, things and everywhere in between. With our customers and partners, we focus on long term win-win relationships built on a foundation of Caton core values of creative, innovative, self-motivated,...
-
Office Administrator
6 days ago
Singapore beBeeAdministration Full time $40,000 - $50,000Administrative Support Job OpportunityWe are seeking a highly organized and detail-oriented individual to fill an administrative support role.Key responsibilities include:Managing incoming calls and providing exceptional customer servicePerforming data entry, office administration, and supporting financial transactionsProviding general administrative support...
-
Office Administrator
1 week ago
Singapore NEREUS SUBSEA PTE. LTD. Full timeOffice administrator are responsible for general administration tasks within an office environment. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company. Our company is looking for an organized and self-motivated office administrator who will be...
-
Office Administrator
7 days ago
Singapore Aspect Mover & Warehousing Pte Ltd Full timeWe’re looking for an efficient and reliable Office Administrator. He/she will undertake all the administrative tasks, ascertaining that the rest of the staff has sufficient support to carry out work effectively. **Responsibilities** - Manage appointments, agendas, travel arrangements etc. for all the upper management. - Coordinate operations and office...
-
Office Administrator
7 days ago
Singapore PHOENIX ACCOUNTING SINGAPORE PTE. LTD. Full timeRoles & ResponsibilitiesJob summary:The Office Administrator plays a key role in ensuring the smooth day-to-day operations of the office. This position supports both administrative and finance-related tasks, contributing to the overall efficiency and organization of the workplace. Responsibilities include overseeing pantry and stationery supplies,...
-
Office Administrator
2 weeks ago
Singapore MOTOR MEGAMALL PTE. LTD. Full timeJob Title: Office Administrator **Job Description**: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth and efficient operation of our office and supporting various administrative tasks. Your exceptional organizational skills, attention...
