Executive Officer, Venues

4 weeks ago


Singapore SINGAPORE CHINESE CULTURAL CENTRE Full time
Roles & Responsibilities

Responsibilities:
  • Provide administrative support for the processing of venue hire requests and final closing.
  • Prompt response to all venue enquiries via phone and email.
  • Facilitate hirers' bookings, issuance of Letter of Acceptance, event estimate, rental deposit, purchase of insurance, final costing, and post event payment.
  • Work closely with the Finance department to ensure that billing and payments are collected and processed in a timely manner.
  • Provide weekly and monthly updates on hirers' activities, venue hire requests and tracking of outcome.
  • Liaise with hirers on outstanding deposits and final payment.
  • To ensure excellent customer service when liaising with hirers and partners.
  • Support the preparation of reports for department meetings.
  • Any additional duties as assigned by Management.

Requirements:

  • Degree and/ or Diploma in Arts Management, Business Administration, Event Management.
  • 2 to 3 years' relevant experience. Preferably with working knowledge in the following fields: Arts Facilities Management, Tenancy Management, Customer Service and/or Leasing.
  • Good working knowledge of the Events Business Management Software (EBMS).
  • Good time and events management skills.
  • Strong interest and passion in Chinese arts, culture and heritage.
  • Outgoing personality with a can-do spirit.
  • Able to work independently and be a good team player.
  • Bilingual with proficiency in Mandarin would be advantageous.
  • Singaporean/Singapore PR only.

We regret that only shortlisted candidates will be notified.

Tell employers what skills you have

Microsoft Office
Tenancy Management
Administration
Project Management
Arts Management
Deposits
Team Player
Customer Service
Able To Work Independently
Facilities Management

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