Admin cum Personal Assistant

4 weeks ago

Singapore AURUM GRAVIS PTE. LTD. Full time
Roles & Responsibilities

General Administrative Duties

  • Provide executive support including calendar management, meeting coordination, travel arrangements, and expense tracking.
  • Prepare meeting agendas, take minutes, and follow up on action items.
  • Manage office operations, supplies, and vendor communications.
  • Prepare reports, presentations, and correspondence on behalf of the management team.
  • Handle general and clerical tasks such as e-mailing, mailing, scanning, copying and filing.
  • Assist with basic HR tasks such as maintaining staff attendance and leave records, supporting recruitment processes and coordinating employee welfare activities.
  • Responsible for office supplies, stationery and maintain office cleanliness and order.
  • Assist in planning and organizing company events and meetings.
  • Perform other administrative duties as and when assigned

Personal Assistant Duties

  • Assist director with personal matters, errands, and scheduling.
  • Ensure timely follow-up and reminders for both professional and personal commitments.
  • Perform other duties as and when assigned

Fund Administration Support

  • Assist in preparing fund-related documents including capital calls, distribution notices, and investor reports.
  • Investor onboarding, maintain and update investor records and support KYC/AML documentation.
  • Coordinate with external service providers such as fund administrators, auditors, legal and tax advisors.
  • Support regulatory filings, compliance matters, and audit preparations.

REQUIREMENTS

  • Candidates with a minimum GCE O level or Diploma qualification are encouraged to apply.
  • 1–2 years of administrative or assistant experience is generally preferred.
  • Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Good communication skills (spoken and written).
  • Flexible and adaptable to changing priorities
  • Proactive, detail-oriented, and able to work independently
Tell employers what skills you have

Outlook
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Travel Arrangements
Administrative Work
Tax
Fund Administration
PowerPoint
Adaptable
Good Communication Skills
Pressure
Administrative Support
Scheduling
Able To Work Independently

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