Admin Executive

1 week ago

Singapore Beautiful Mind Charity Full time
Roles & Responsibilities

Location: Hybrid – Office and Work from Home in Singapore

Job Type: Full-Time (May be required to work on weekends or other non-working hours/days.)

Position: We are seeking a highly organized and motivated Admin Executive to join our team. The Admin Executive will play a crucial role in supporting our day-to-day operations, ensuring smooth and efficient functioning of our organization. The work is cyclical in nature and there will be different focus in different parts of the year. This position will allow the individual to grow professionally and have the opportunity to experience the full scope of running a charity.

Key Responsibilities:

· Provide administrative support to the management team, including scheduling meetings, managing calendars, and coordinating events.

· Support the administrative and corporate functions, events and activities.

· Handle email correspondence and phone calls, ensuring prompt and professional communication.

· Maintain and update records, databases, and files with a high level of accuracy and confidentiality.

· Assist with budget tracking, claims processing, and financial documentation.

· Manage the preparation and submission of grant and fund applications, ensuring they meet all necessary requirements and deadlines.

· Liaise with funding organizations, track application statuses, and ensure compliance with grant conditions.

· Monitor and report on fund utilization, ensuring transparency and accountability in all financial matters.

· Coordinate and support fundraising initiatives including tracking donations and donor communications, volunteer coordination, and community engagement activities.

· Liaise with volunteers, donors, and partners to foster positive relationships and support our mission.

· Assist with the preparation of reports, presentations, and other documentation as needed.

· Perform other administrative tasks as required to support and meet organizational goals.

Requirements:

· Must be Singaporean/PR

· University Degree holder in any discipline

· Passion for helping children with special needs and commitment to our organization's mission.

· Excellent organizational and time management skills with the ability to prioritize tasks effectively.

· High level of attention to detail and accuracy.

· Strong written and verbal communication skills.

· High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

· Good personal discipline, ability to work independently and collaboratively in a remote setting.

· Familiarity with charity governance, compliance, fundraising processes and working experience in a non-profit or charity organization is a plus.

Tell employers what skills you have

have discipline
Microsoft Office
Microsoft Excel
Ability To Work Independently
Fundraising
Volunteer Coordination
Excellent Written Communication Skills
Advocacy
Attention to Detail
Administrative Support
Scheduling
Ability to Prioritize

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