
Purchaser
3 weeks ago
Responsibilities:
1. Purchase Order (PO) Management- Source materials and services based on project and site requirements.
- Obtain competitive quotations and negotiate pricing and payment terms with suppliers.
- Submit proposed material prices to the Purchasing Manager for approval and maintain updated records.
- Issue POs via the Online Purchasing System or On-site PO system upon receipt of Request Forms (RFs) from Site Admins.
- Prepare PO Approval Forms for amounts exceeding $10,000, securing necessary approvals.
- Send approved POs to suppliers and CC the Site Admin on the same working day.
- Forward relevant POs (e.g., rental, partial delivery, or rate-only) to Site QS for POPC preparation.
- Monitor delivery schedules and update Site Admins and Project Managers accordingly.
- Request endorsed DOs from Site Admins by the 18th (mid-month) and 3rd (end-of-month).
- Follow up with suppliers for invoices by the 5th of each month.
- Match invoices, DOs, POs, and RFs before submitting to the Purchasing Manager for approval.
- Ensure all monthly invoices are submitted to Finance by the 20th of the following month.
- Prepare Payment Summaries with supporting documents (invoices, DOs, POs, RFs).
- Obtain approvals from Purchasing Manager and General Manager, then submit to Finance on the same day.
- Daily login to OA system to verify and approve POPCs with supporting SOAs from Site QS.
- Pass verified POPCs to the designated Purchaser for payment summary preparation.
- Ensure submission of POPCs to Finance within the same month they are received.
- Request SOAs from suppliers and follow up on outstanding payments and missing documentation.
- Provide suppliers with payment summaries and updates on payment status.
- Distribute cheques and collect supplier signatures on collection forms; return signed forms to Finance.
- Coordinate with Finance for T.T. payments and update suppliers accordingly.
- Prepare and submit monthly purchase report by the 1st of each month.
- Prepare and submit monthly DO submission report by the 5th of each month.
- Perform any additional tasks assigned by Management as needed.
Requirements:
- Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in any field.
- Purchasing field with 2 years directly procurement buyer related experience in construction company
- 5 Days Work Week
Construction
Change Orders
Inventory
Supply Chain
Purchasing
Procurement
Team Player
Pricing
Sourcing
Shipping
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