Assistant Registrar/Registrar
3 days ago
Job Description Summary: Assistant Registrar/Registrar
We are seeking a detail-oriented and proactive Assistant Registrar/Registrar to support the management, documentation, and logistics of artworks for exhibitions, art fairs, and client deliveries. The role involves coordinating artwork movements, ensuring proper documentation, and maintaining up-to-date records.
Key Responsibilities:
- Collate lists of artworks for art fairs; updating database with the most current list of works and their locations
- Gather shipping estimates, coordinate with keyholders and artists making new work
- Work closely with warehouse manager on packing requirements for all works
- Assist with photo-taking and keeping records
- Prepare inspection/visual check reports on movement of artwork
- Creating accurate shipping documentation, ensuring that correct export / import procedures are met
- Ensure accuracy of customs status
- Ensure safe, timely delivery and installation (if required) of solid artworks
- Ensure that key department is updated on the current customs status of works and what taxes would be due to the client
- Implement and manage an effective collections management practice which includes maintaining records of movement, storage, exhibition and location of artworks at all times
- Perform condition checks for artworks with condition reports if needed, at regular intervals and manage quarantine duties where necessary
- Work closely with keyholders to input costs and timeliness for all upcoming projects as well as ensure all project costs and timeliness are adhered to at all times
- Liaise with Clients on obtaining information for the delivery and installation of artworks after sales
- Work closely with Gallery Representative on exhibition requirements
- Liaise between the Gallery team and art fairs organizers on requirements
- Handle ad-hoc assignments when required
Requirements:
- Diploma or above. Advantage in Fine Arts, Logistics, or a related field.
- Customs Competency Test for Declarants certification (SC 401) is required; can be achieved in the probation period
- 1-2 years of experience in fine arts logistics.
- Strong organizational skills with attention to detail.
- Proficiency in MS Office applications.
- FileMaker experience is an advantage.
- A proactive, adaptable, and team-oriented mindset.
- More experience will be considered as Registrar
Report Writing
Microsoft Excel
Literacy
Interpersonal Skills
liaison with shipping agents
International Shipping
Administration
Estimates
Exhibitions
Data Entry
MS Office
Adaptable
FileMaker
Attention to Detail
Warehouse Inventory Control/Audit
Teamoriented
Time Management
Fine Arts
Customs Procedures
Shipping
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