hr & administrative executive

4 days ago

Singapore SWISS-ASIA FINANCIAL SERVICES PTE. LTD. Full time
Roles & Responsibilities

Swiss-Asia Financial Services (SAFS) provides a dedicated incubation space for Wealth Managers, Funds Managers and Family Offices in Singapore. We have been a pioneer in Wealth Management and Fund Management activities for over 20 years. Today, we are one of the Leading Independent Wealth Management and Fund Platforms in Asia.

SAFS holds a Capital Markets Services (CMS) License under the Singapore Securities and Futures Act (SFA) to conduct regulated activities in Fund Management and Advisory for accredited investors.

Job Description — HR & Administrative Executive

We are looking for a dynamic and meticulous HR & Administrative Executive to manage a wide range of human resources, general administration, and operational tasks. This role supports both the organization's core business and affiliated entities.

Key Responsibilities

Human Resources

  • Manage employee records (hard and electronic files) ensuring accuracy and easy retrieval.
  • Oversee full recruitment and onboarding processes, as well as employee offboarding.
  • Handle payroll processing, including CPF, taxes, commissions, and statutory contributions.
  • Act as a liaison with tax authorities on employee-related matters.
  • Coordinate employee benefits, including insurance policies and claims.
  • Manage government-related submissions (e.g., paternity/childcare claims, MOM surveys, CPF filings).
  • Administer employee leave, attendance, and absenteeism records via Timesoft system.
  • Support work pass applications (EP and other passes) and directorship applications.
  • Address employee relations issues, grievances, and provide counseling where necessary.
  • Prepare HR reports, including quarterly salary contributions for MAS reporting.

General Administration

  • Provide executive support to senior management.
  • Coordinate with corporate secretaries, notaries, and regulatory bodies on company matters (e.g., ACRA updates, director resolutions).
  • Manage vendor relationships, including office suppliers, service providers, and recruiters.
  • Oversee office operations: supplies, equipment servicing, access cards, courier, mail, and maintenance.
  • Organize employee engagement activities such as birthday celebrations and other ad-hoc events.

Operational Support (Vinum Veritas Pte Ltd)

  • Maintain company records and manage license renewals.
  • Process and coordinate wine orders, shipments, documentation, and payments.
  • Ensure compliance with tax regulations for imports.
  • Manage sales orders, client deliveries, and payment follow-ups.

Role Requirements

  • Minimum of 5 years of relevant experience in HR and administration, including payroll, tax, work pass applications, and office management.
  • Strong knowledge of Singapore employment laws, CPF, IRAS, and MOM guidelines.
  • Proficient in HR and payroll systems, Microsoft Office, and document management.
  • Highly organized, detail-oriented, and able to manage multiple tasks independently.
  • Excellent interpersonal and communication skills, with the ability to handle confidential matters discreetly.
  • Proactive, resourceful, and able to work well under pressure in a fast-paced environment.
  • Familiar with vendor management, statutory submissions, and basic employee relations.

At Swiss-Asia, we provide a range of attractive benefits, including:

  • Hybrid work arrangement
  • Annual Wage Supplement (13th Month pay)
  • Performance bonus
  • Comprehensive Medical, Dental and Life coverage

In addition, we offer:

  • An environment promoting growth opportunities: You'll be part of a team that encourages your personal and professional development.
  • A strong company culture: We foster an inclusive and supportive workplace where collaboration, innovation, and continuous learning thrive.
  • SAFS is an equal opportunity company: We are committed to creating an inclusive environment and valuing diversity within our team.
Tell employers what skills you have

Document Management
Vendor Relationships
Microsoft Office
Microsoft Excel
IRAs
Tax
Payroll System
Counseling
Office Management
Administration
Payroll
Employee Benefits
Communications
Human Resources
Employee Relations
Financial Services

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