Student Development Programme Executive

2 months ago


Singapore HWA CHONG INTERNATIONAL SCHOOL Full time
Roles & Responsibilities

Position Start Date: 1st January 2025

Key Responsibilities:

1. Administrative Support:

  • GeneralAdministration: Assist CCA (Co-Curricular Activities) teachers with registrations, coordination, bookings, and data entry related to competitions and school events.
  • Vendor and Event Management: Liaise with vendors, manage PRFs (Purchase Requisition Forms), and handle logistics for major events like camps and sabbaticals.
  • Student Management: Follow up with students on registrations for various programs and assist in managing external CCA programs.

2. JCAS/CAS Administrative Support:

  • Assist with PRF management, event coordination, and logistics for JCAS (Junior Co-Curricular Activities), CAS (Creativity, Activity, Service), and related events.
  • Help with purchasing, maintenance, and event organization for initiatives like HCIS Gives Back and Global Diversity Day.

3. Student Leadership and House Support:

  • Assist councils with PRF, event logistics, and booking arrangements.
  • Support House masters with event management, including Innofest, and handle inventory checks.

Key Traits and Skills:

  • Organizational Skills: Demonstrated ability to efficiently manage multiple tasks and coordinate with various stakeholders.
  • Attention to Detail: Ensures accuracy in data entry, bookings, and financial documentation.
  • Communication Skills: Effective in liaising with teachers, students, parents, and vendors to ensure smooth operations.
  • Problem-Solving Abilities: Able to address issues promptly, especially in emergency or last-minute situations.
  • Adaptability: Flexible and capable of covering for teachers and adjusting to varying responsibilities as needed.
  • Bookkeeping Skills: Proficient in managing and processing financial forms, while maintaining accurate records.
  • Multitasking: Capable of handling various tasks simultaneously in a fast-paced environment.
  • Previous Experience: Experience in school administration work will be an advantage, contributing to a deeper understanding of operational needs.
  • Strong Administrative Skills: Skilled in administrative work, ensuring all tasks are completed efficiently and effectively.

Minimum Qualifications and Experience:

  • Minimum of a Diploma in Administration, Business, Education, or a related field.
  • Proficiency in Microsoft Excel, Google Forms, and Google Sheets for administrative tasks.
  • Ability to manage data entry, bookings, and event coordination using digital tools.
  • Minimum of 3 years’ experience working in school administration, handling general administrative duties such as supporting CCA (Co-Curricular Activities) teachers with registrations, competition coordination, vendor management, and logistics for school events.
  • Experience with managing student records and liaising with students and parents for registrations in various programs.

Tell employers what skills you have

Ability to Multitask
Excellent Communication Skills
Microsoft Office
Microsoft Excel
Interpersonal Skills
Inventory
Administration
Event Management
Data Entry
Adaptability
Attention to Detail
Spreadsheets
Student Leadership
Communication Skills
Administrative Support
Team Player
Customer Service
Scheduling
Able To Work Independently

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