Senior Admin Executive
4 weeks ago
Job Purpose
The incumbent is a team member in Corporate Services and supports the Manager of Finance & Admin. He / She ensures smooth daily operations by supervising and planning efficient administrative procedures, completing administrative duties and developing and improving systems, policies, and procedures. For Compliance, he/she supports Boys' Town in regulatory advisory, ensures compliance with ethical standards, laws, and best practices, and assists department heads with implementing and monitoring compliance activities.
Job Responsibilities
ADMIN
· Responsible for the day-to-day operations and ensuring smooth operations of the admin department.
· Plan and coordinate administrative procedures and systems and devise ways to streamline processes, improving administrative systems, policies, and procedures.
· Oversee and monitor the purchasing and inventory of office supplies with attention to budgetary constraints.
· Oversee admin services and maintenance activities ensuring they are carried out smoothly and in a timely manner (e.g., Water dispenser, photocopier, VMS).
· Ensuring all admin services equipment is working and properly maintained.
· Responsible for contracts management of the facilities and maintenance service contracts.
· Take calls from the public and provide accurate, satisfactory answers to their queries and concerns.
· Provide induction to new employees and inform them about the company’s customer management policies.
· Handle all incoming and outgoing mails/cheques /fax etc professionally.
· Assist in keying donation cheques into the system.
· Submit admin-related invoices for payment and expense tracking.
· Assist in events planning (eg Board meetings, company events etc.)
· Responsible for Document Management System (DMS) to ensure that it is up-to-date and assist department heads in the implementation, training, and coordination of system upgrades.
· To participate in performing internal/ external audits.
· To participate in committees and projects.
· Any other duties as assigned.
COMPLIANCE
· Assist the Executive Director for relevant Committees related to Personal Data Protection, Emergency Management, Fire Safety and Risk Management.
· Maintain proper documentation and records of the various committees for research, reference and audit purposes.
· Assist in establishing the policies and manuals that are relevant to the respective committees.
· Assist in facilitating discussions and meetings of the respective committees.
· Assist to ensure compliance procedures, practices, policies and processes to meet regulatory requirements and manage compliance monitoring.
· To identify action plans to address non-compliance issues.
· Support the various departmental heads in meeting statutory requirements suggested/ imposed by the government.
· Analyse, monitor, review, and report the organization’s performance and operations and propose recommendations in the best interest of the organization.
· Assist in reviewing processes and guidelines in accordance with the Code of Governance.
· Continuously identify updates on regulatory requirements and maintain them regularly.
· Regularly review or schedule governance checks and compliance duties assigned by the Executive Director and/or Assistant Director.
· Collaborate with stakeholders for risk management, mitigation and remediation measures.
· Liaise with internal and external parties for related audits and facilitate timely remediation of issues.
· Keep abreast of the charity landscape and identify opportunities for enhancement of governance processes/ practices.
· Work with key stakeholders in building a strong company-wide governance awareness.
· To be the Lead Officer of Safe Management Measures.
MANAGERIAL
· Report to and provide regular feedback to the Manager, Finance & Admin of Boys’ Town
· To support the Assistant Director of Corporate Services when necessary
· To support the Manager in budget tracking and ensure expenses are within budget
· Supervise the Admin team, coach and guide junior staff, interns and temp staff
· Conduct training and do presentations when necessary
· Preparation of reports and providing analysis
Requirements
· Diploma, Advanced/Higher/Graduate Diploma in Business, Accountancy or any relevant discipline
· At least 3 years relevant experience VWO/ NPO/ Social service sector preferred.
· Proficient in Microsoft Outlook, Word, Powerpoint, Excel, Office 365
· Excellent interpersonal skills with the ability to establish good relationships with various stakeholders
· Detail-oriented and excellent executive functioning skills (i.e. ability to plan ahead and meet goals, display self-control, follow multiple-step directions even when interrupted, and stay focused despite distractions, among others)
· Formal communication skills for presentations and report writing
· Excellent documentation and administrative skills
Tell employers what skills you have
Outlook
Document Management
Report Writing
Interpersonal Skills
Inventory
Purchasing
Compliance
Audits
Customer Management
Corporate Services
Emergency Management
We have other current jobs related to this field that you can find below
-
Senior / Associate Executive (Nursing Admin)
2 weeks ago
Singapore SingHealth Group Full timeNational Cancer Centre of Singapore Pte LtdSenior / Associate Executive (Nursing Admin):Job Category: Administration- Posting Date: 26 Jan 2024Senior / Associate Executive (Nursing Admin)About UsThe National Cancer Centre Singapore (NCCS) is a leading national and regional tertiary cancer centre, attending to the majority of cancer cases in Singapore's...
-
Admin Executive
2 weeks ago
Singapore CHANG CHENG MEE WAH FOOD IND PTE. LTD. Full timeADMIN EXECUTIVEKey ResponsibilitiesThe Admin Executive reports to the Senior Manager. They will provide administrative support across the organization. She will handle the flow of people through the organization and ensure that all administrative responsibilities are completed accurately and delivered with high quality and in a timely manner.Key...
-
Executive Director APAC
2 weeks ago
Singapore Page Executive Full timeAbout Our Client Our client is known as one of the largest and most prominent plantation and processing companies in SEA. With a rich history and a commitment to sustainability, innovation, and excellence, we are seeking an exceptional leader to serve as their Regional Executive Director. Job Description As the Executive Director you are responsible for...
-
Executive Director APAC
3 months ago
Singapore Page Executive Full timeAbout Our Client Our client is known as one of the largest and most prominent plantation and processing companies in SEA. With a rich history and a commitment to sustainability, innovation, and excellence, we are seeking an exceptional leader to serve as their Regional Executive Director. Job Description As the Executive Director you are responsible for...
-
Admin Executive
2 weeks ago
Singapore PAP COMMUNITY FOUNDATION Full timeRoles & ResponsibilitiesOverviewPCF Sparkle Care is an integrated eldercare facility. The Senior Care Centre provides centre-based community care services for seniors who are physically frail and in need of supervision during the day while their loved ones are at work.Admin Executive - Senior Care CentreJob Description:· Manage admin and performance related...
-
Senior/executive
2 weeks ago
Singapore MPA Maritime and Port Authority of Singapore Full time1. Office administrationa. Provide secretariat support to management, including managing their schedules and arranging their meetingsc. Coordinate staff matters within the divisiond. Tracking of admin assets within the divisione. Oversee office housekeepingf. Coordinate submissions to authorities such as BCA etc for building related projectsg. Coordinate...
-
Senior Executive, Admin
2 weeks ago
Singapore Thye Hua Kwan Moral Charities Full timeCOMPANY DESCRIPTIONSince October 2011, Thye Hua Kwan Moral Charities (THKMC) was incorporated as a charity with an IPC status to provide multiple social and welfare services to the community at large.THKMC provides assistance to the various groups in our community through more than 60 programmes and services for the elderly and the sick, families, persons...
-
Programme Executive, AAC@West Coast
2 weeks ago
Singapore SASCO SENIOR CITIZENS' HOME Full timeRoles & ResponsibilitiesPurpose of the RoleThe main responsibility of this role is to build a thriving community of senior volunteers, encouraging them to actively participate and creating a supportive environment for community engagement. The job entails providing assistance to seniors through various engaging activities, home visits, social interactions,...
-
Senior Executive, Administrative Support
4 weeks ago
Singapore NTU (Nanyang Technology University- Main Office-HR) Full timeNTU is seeking an experienced and motivated Senior Executive (Admin) to join our dynamic team in Office of Development and Facilities Management. The department oversees the physical development and maintenance of all university buildings and grounds in support of the academic, research and administrative functions of the University. As a Senior Executive...
-
Senior Executive, Administrative Support
2 weeks ago
Singapore NTU (Nanyang Technology University- Main Office-HR) Full timeNTU is seeking an experienced and motivated Senior Executive (Admin) to join our dynamic team in Office of Development and Facilities Management. The department oversees the physical development and maintenance of all university buildings and grounds in support of the academic, research and administrative functions of the University. As a Senior Executive...
-
Admin Executive
2 weeks ago
Singapore Reeracoen Singapore Pte Ltd Full timeOur client is a local company that specializes in cranes and various automation systems and they are currently looking for an Admin Executive who will be focusing on Service Agreement contractReporting to: Senior Admin Manager/Service Manager【What you will be working on】 Attend to incoming calls that can be from the likes of customers, vendors, and...
-
Admin Executive
2 weeks ago
Singapore RECRUIT EXPRESS PTE LTD Full timeRoles & ResponsibilitiesJob Opportunity: Admin Executive (Healthcare)Location: BishanSalary Range: $3,600 to $3,800 per monthWorking Hours: Monday to Thursday: 8:30 AM to 6:00 PM, Fridays: 8:30 AM to 5:30 PMAnnual Leave: 14 daysBenefits: Medical, dental benefits, and Health & Safety provisionsResponsibilities:Assist CEO regarding Management Board matters....
-
Senior Facilities and Admin Officer
2 weeks ago
Singapore THE RESOLUTE HUNTER PTE. LTD. Full time**_*Seeking for Senior Facilities and Admin Officer with minimum 3 years of Facilities and Admin experience (Preferably from Banks or Financial Institutions or other commercial companies)- **THE COMPANYWith their solid reputation and yet stable and growing set up, the bank seeks for a Senior Facilities and Admin Officer to join their team.JOB...
-
Senior Executive, Administrative Support
4 weeks ago
Singapore NTU (Nanyang Technology University- Main Office-HR) Full timeNTU is a world-class research-intensive university located in Singapore, consistently ranked among the top universities in Asiaand the world. We are home to over 33,000 students and 10,000 staff, offering a vibrant and dynamic work environment forindividuals seeking to advance their careers.NTU is seeking an experienced and motivated Senior Executive (Admin)...
-
Administrative Executive
2 weeks ago
Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full timeRoles & ResponsibilitiesJoin Our HSEQA Admin (Health, Safety, Security, Environment and Quality Assurance) team as an Administrative ExecutiveJob HighlightsWalking distance from Tanjong Pagar MRT Working hours: Monday - Friday 9 am - 6 pm Salary range: $2500 - $3500 (Depending on experience)ResponsibilitiesExecute daily administrative tasks efficiently....
-
Admin Executive
2 weeks ago
Singapore Surbana Jurong Private Limited Full timeResponsibilities Report to the Senior Facilities Manager and/or Contract and Admin Manager. Use of inhouse software systems for daily operation. Maintain a comprehensive repository of contracts, amendments, and related documentation. Consolidate monthly works progress reports, monthly claim report, Monthly omission report, cashflow projections, trends...
-
Admin Executive
2 weeks ago
Singapore MILKYWAY INTERNATIONAL CHEMICAL SUPPLY CHAIN PTE. LTD. Full timeAbout MilkywayEstablished in 1998, Milkyway International Chemical Supply Chain is a leading integrated chemical logistics service expert and innovator with a head office in Shanghai, China, and multiple locations in Asia, Europe, and the United States. We are a publicly listed company on the China mainboard with over 3900 employees and CNY 12 billion in...
-
Admin Executive
2 weeks ago
Singapore Adecco - GS Perm Full timePrior experience in Admin Great Learning Opportunities Customer Service experienceAdmin Executive Work hours: Office hours Perm RoleYou'll be responsible for providing admin support to the team.We're partnering with a company in the tech industry and they're looking for an Admin Executive.Responsibilities: Sales Administration Support Assist in creating /...
-
Admin Executive
2 weeks ago
Singapore CRANE TODAY (ASIA) PTE. LTD. Full timeCompany DescriptionRole DescriptionThis is a full-time on-site role for an Admin Executive at Crane Today (Asia) located in Bukit Batok. The Admin Executive will be responsible for day-to-day clerical tasks, providing executive administrative assistance, managing company secretarial work, and delivering excellent customer service.Qualifications Clerical...
-
Senior Executive, Admin
2 weeks ago
Singapore CLOUD RECRUITMENT PTE. LTD. Full timeResponsibilities: Taking charge of admin and finance functions in the Senior Centre Preparing client Service Contracts Processing fee invoices and handling fee collection Processing clients' daily attendance and transportation schedule Processing subvention claims for submission to regulatory agencies Taking charge of inventory controls and equipment...