Administrative Assistant

3 weeks ago


Singapore PALOMAR TECHNOLOGIES (SE ASIA) PTE. LTD. Full time
Roles & Responsibilities

Palomar Technologies (SE Asia) Pte Ltd. has a new opportunity to join the exciting semiconductor technologyindustry. Our Singapore operation is a wholly owned subsidiary of Palomar Technologies, a leading Americanadvanced packaging equipment and services company with more than 40 years of global leadership. All ofPalomar's business in Asia in administered out of Singapore where the team is comprised of specializedengineering, sales, marketing and administrative specialists. As Asia has become an increasingly critical regionfor Palomar's global business, our staff needs have grown.

We are seeking a smart, committed, multi-lateral thinker and problem-solver who can step in immediately. Whilethis role is largely administrative, the role has wide variety of functions and tasks, therefore an excellent abilityto think critically, quickly, learn and manage is required.

Job Description:

Below highlights the main duties and responsibilities of this position.

- Submit bidding contracts for China and Taiwan

- Review Customer's contract

- Sales Order Entry and shipment, interact directly with customers and factory

- Process purchase orders, tax invoices, arrange shipment and follow-up with payment

- Manage NDA agreement, assist to process vendor's application

- Spare part & Depot inventory management

- Monthly follow–up with customers on service related feedback

- Assist in end month closing, process vendor's payment

- Check Staff's Claims / Expense Reports - ensure accuracy (Every mid-month)

- Provide back up for administrative team members as and when needed

- Ensure smooth operations in Office

- In concert with Office Manager and Director, assist in draft and maintain policies regarding Palomar Asia'steam in the following categories :

o Procedures to expense claims

o Cell phone, hotel, car rental, air-fare, per diem

o Health insurance

Required skill set:

Minimum 2 years' experience in similar position

Experience in ERP accounting software is preferred with existing knowledge of simple book keeping,accounting, auditing and year - end financial reporting.

Knowledge of office's basic IT requirements; server usage, printer, desktop PC configurations

Working knowledge of PC and MS Office, MS Sharepoint, Calendar, Adobe PDF.

Excellent verbal and written in both language - English and Mandarin

Multi-tasker, Proactive,Independent and Team worker, Good attitude, friendly demeanor and willingness to learn and grow from within.

Benefits: 5 day work week, Yearly insurance, dental and medical benefits

Tell employers what skills you have

Microsoft Office
Administrative Work
Inventory
ERP
Invoicing
Inventory Management
Administrative Support
Team Player
Customer Service
Health Insurance

  • Singapore RADUGA PTE LTD Full time

    Roles & ResponsibilitiesWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Including supporting to sales...


  • Singapore S & P MANPOWER AGENCY PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and...


  • Singapore ACROMETA GROUP LIMITED Full time

    Roles & ResponsibilitiesWe are looking for a highly organized and detail-oriented Administrative Assistant to support our Human Resources department and assist the Directors with administrative tasks. This individual will focus primarily on HR-related activities but will also provide executive-level administrative support when needed. The ideal candidate...


  • Singapore ACROMETA GROUP LIMITED Full time

    Roles & ResponsibilitiesWe are looking for a highly organized and detail-oriented Administrative Assistant to support our Human Resources department and assist the Directors with administrative tasks. This individual will focus primarily on HR-related activities but will also provide executive-level administrative support when needed. The ideal candidate...


  • Singapore TADCASTER PUBS PTE. LTD. Full time

    Roles & ResponsibilitiesA leading and fun F&B company with presence over 10 years in Singapore is seeking to hire an Administrative Assistant role in the head office. Part Time and Full Time Role available.Job Title: Administrative AssistantJob Summary:We are seeking a highly organized and proactive Office Administrator & Personal Assistant to provide...


  • Singapore VIMBOX MOVERS PTE. LTD. Full time

    Roles & ResponsibilitiesWe are seeking a proactive Administrative Assistant to support our contract team. Your role will be key in ensuring efficient administrative operations and effective contract management processes.Duties & ResponsibilitiesHandle emails, inquiries, and incoming calls as necessary. Manage and organize project-related documents,...


  • Singapore CAREER STORY PTE. LTD. Full time

    Roles & ResponsibilitiesAdministrative Assistant (Banking Environment)The Administrative Assistant provides support to department heads by managing administrative tasks and coordinating operations. This role also involves assisting the Chief Executive as needed.Key Responsibilities: Serve as the central point of contact for the department. Prepare, edit,...


  • Singapore ABSOLUTE MS (S) PTE. LTD. Full time

    Roles & Responsibilities We're Hiring: Admin Assistant Are you an organized and detail-oriented individual looking for an opportunity in administration? Join our team as an Admin Assistant and be part of a dynamic and growing business Job Responsibilities: Handle general administrative tasks and office management Manage documentation, filing, Inventory of...


  • Singapore 5 DRUNKEN RABBITS HOLDING PTE. LTD. Full time

    Roles & ResponsibilitiesRoles & Responsibilities:An Admin Assistant provides general administrative support to ensure efficient office operations. Key responsibilities include assisting departments administration tasks, managing phone calls and emails, scheduling appointments, organizing files, handling correspondence, and assisting with office management...


  • Singapore VIMBOX MOVERS PTE. LTD. Full time

    Roles & ResponsibilitiesWe are seeking a proactive Administrative Assistant to support our contract team. Your role will be key in ensuring efficient administrative operations and effective contract management processes. Duties & Responsibilities Handle emails, inquiries, and incoming calls as necessary. Manage and organize project-related documents,...


  • Singapore EXPRESS GROUP ENTERPRISE PTE. LTD. Full time

    Roles & ResponsibilitiesHiring: Administrative Assistant (Female)We are looking for a dedicated and detail-oriented Administrative Assistant to join our team. If you are organized, proactive, and have strong communication skills, we'd love to hear from youJob Details:Office Hours: 9:00 AM to 7:00 PM Location: 54 Maude Road Start Date: After 1st interview...


  • Singapore SENG FA PILING PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description: We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for performing a variety of administrative tasks to ensure the smooth operation of our office. This position requires excellent organizational skills, multitasking abilities, and a...


  • Singapore FRANCYN ATELIER PTE. LTD. Full time

    Roles & ResponsibilitiesFounded in 2024, Francyn Atelier focuses on luxury interior design in Singapore, specializing in spaces that reflect timeless elegance. Each project we undertake merges classic design elements with contemporary needs, resulting in environments that are visually stunning and highly functional. As we continue to grow, we are seeking a...


  • Singapore FLYFISH JOBS PTE. LTD. Full time

    Roles & ResponsibilitiesAdministrative Assistant Responsibilities:Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel...


  • Singapore GO AHEAD EAGLES PTE. LTD. Full time

    Roles & ResponsibilitiesJoin Our Team Exciting Administrative Assistant Role in the Sports IndustryAre you passionate about sports and looking for an exciting career opportunity? Do you thrive in a fast-paced environment where organization and teamwork are key? We're hiring an Administrative Assistant to join our dynamic team in the sports industry, where we...


  • Singapore JOHN ETHANS INTERNATIONAL PTE. LTD. Full time

    Roles & ResponsibilitiesOur client is a reputable board consultancy services company. We are currently sourcing on behalf of our client for a General Administrative Assistant.The ideal candidate will handle various administrative tasks, ensuring efficient daily operations and smooth workflow. This role requires someone with strong organization skills, who is...


  • Singapore JOHN ETHANS INTERNATIONAL PTE. LTD. Full time

    Roles & ResponsibilitiesOur client is a reputable board consultancy services company. We are currently sourcing on behalf of our client for a General Administrative Assistant.The ideal candidate will handle various administrative tasks, ensuring efficient daily operations and smooth workflow. This role requires someone with strong organization skills, who is...


  • Singapore ALWAYSHIRED PTE. LTD. Full time

    Roles & ResponsibilitiesAdministrative Assistant Why Join Us? 5-day work week (9 AM - 6 PM) Convenient location near Paya Lebar MRT Supportive and friendly work environment The Role:As an Administrative Assistant, you will play a key role in ensuring smooth office operations by handling administrative and coordination tasks. Your responsibilities...


  • Singapore CBRE PTE. LTD. Full time

    Roles & ResponsibilitiesReporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects. Complete records, reports and other duties as required and assigned.Responsibilities:Reporting to the Centre Manager, the Admin Assistant will...


  • Singapore WERKZ@EXQUISITE PTE. LTD. Full time

    Roles & ResponsibilitiesJob Summary:We seek a highly organized and detail-oriented Administration Assistant to join our dynamic team, a leading renovation company. In this role, you will provide essential administrative support to ensure the smooth operation of our office and projects. The ideal candidate will have excellent communication skills, a proactive...