Project Admin

4 weeks ago


Singapore GROUND TRANSPORTATION SYSTEMS SINGAPORE PTE. LTD. Full time
Roles & Responsibilities

As Ground Transportation Systems (GTS), we are advancing rail signalling and safety solutions to ensure safe and efficient railway operations worldwide.

Our technologies help to bring billions of people reliably to their destinations by rail every year – making sustainable mobility a reality.


Project Admin (Ref.No. R1006138) at our location in Singapore


You will enjoy having these responsibilities:

  • Project Admin support to the project team
  • Document control
  • Archive and/or retrieve all project documentation
  • Coordinate issuance of design documents and other deliverables with engineering team
  • Prepare transmittal documents for all incoming/outgoing correspondence
  • Maintain project logs including submittals, transmittals, memos, minutes of meetings etc.
  • General administrative support for company projects
  • Organize and maintain project files, filing system and project communications
  • Provide data entry for projects
  • Take meeting minutes for internal and external meetings
  • Liaise with project intragroup counter parts to track and close meeting action items
  • Book meeting rooms & schedule meetings and conference calls
  • Travel & accommodation management
  • Expenses claims submission
  • Procurement & Finance support for Project Team
  • Various support actions for the project (PowerPoint presentation preparation, Word and Excel files creation, etc.)
  • Back-up for admin support team members where necessary
  • Coordinating with onshore/offshore team
  • Secretarial support to Project Director/Managers

You have:

  • Preferrable a Diploma in any relevant discipline
  • At least a year of Secretarial / Admin experience
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Assertive, resourceful, independent, exhibit positive team spirit where possible and able to handle tight deadlines
  • Able to perform tasks independently with minimum supervision.
  • Able to start on short notice will be an added advantage

Tell employers what skills you have

Resourceful Problem-solving
Submittals
Excellent Communication Skills
Assertive
Microsoft Office
Microsoft Excel
Construction
Rail
Team Spirit
Mobility
Company Secretarial Work
Data Entry
Procurement
PowerPoint
Project Management
Transportation
Administrative Support
Excel
Scheduling
Able To Work Independently
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