Logistics and Compliance Assistant
2 days ago
Job Title: Logistics and Compliance Assistant - Drive Efficiency in Automotive Logistics
Are you a highly organised and detail-oriented individual with a passion for logistics and compliance? Join our team as a Logistics and Compliance Assistant and play a vital role in ensuring the smooth and efficient operation of our vehicle sales and warehouse management processes.
Responsibilities:
Vehicle Administration:
- Process new vehicle sales for Mazda & MG, including Vehicle Sales Agreements (VSAs).
- Liaise with sales consultants, financial institutions, and used car dealers regarding all vehicle sales-related matters.
- Prepare and conduct TCOE bidding.
- Manage vehicle registration and invoicing for Mazda & MG, including chasing release letters and insurance cover notes.
- Prepare documentation for vehicle registration/transfer, TCOE transfers, PARF/COE papers, and road tax renewals.
- Conduct registration with the Land Transport Authority (LTA).
- Manage IU (In-vehicle Unit) and commission it into the LTA system.
- Prepare vehicle sales-related documents, including tax invoices, credit notes, and debit notes.
- Update monthly sales and registration reports.
- Download LTA statistics reports and update quarterly Mazda factory prices.
Vehicle Logistics and Compliance:
- Process vehicle arrivals for Mazda & MG.
- Declare marine cargo insurance for incoming vehicles.
- Liaise with transport/haulers for import/export and internal transfer of vehicles.
- Declare customs permits and update customs software.
- Update vehicle movements for storage within licensed warehouses and liaise with transport companies.
Licensed Warehouse Management:
- Follow up on monthly stock takes in the licensed warehouse and organize all files.
- Monitor the brand of the inventory system for good stock record-keeping.
- Ensure proper filing and maintenance of warehouse documents.
- Ensure all inventories are updated with proper documentation in the Warehouse Management System (WMS).
- Continuously improve warehouse operations through correct work and safe practices.
- Conduct spot checks on the inventory warehouse system.
- Plan schedules and spot-check various licensed warehouses to ensure SOPs are followed.
- Update weekly follow-up checklists to ensure licensed warehouse activities comply with safety standards and guidelines.
Compliance:
- Act as a point of liaison between stakeholders and departments to ensure SOPs and warehouse safety rules are followed.
- Prepare and update SOPs for compliance.
- Assist in self-check audits to support Customs supervision and prepare compliance documents.
- Draw up floor plans, coordinate camera fixing, and compile documents for Customs.
- Assist in setting up new licensed warehouses.
- Conduct Training.
Qualifications:
- Strong organisational and multitasking skills
- Experience in logistics, compliance, or vehicle administration
- Familiarity with LTA regulations and customs procedures
- Excellent communication and interpersonal abilities
- Proficiency in Microsoft Office Suite
Microsoft Office
Customs Regulations
Bidding
Organisational Skills
Strong Attention To Detail
Warehouse Management
Multitasking Skills
Inventory
Administration
Compliance
Audits
Team Work
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