Admin Executive

3 weeks ago


Singapore UNIQUE SYSTEM (SEA) PTE. LTD. Full time
Roles & Responsibilities

Role and Responsibilities

  • Keeping track of attendance & leaves of employees and report it to HR.
  • Update on daily basis those on MC/Leave/Training/Travelling/ meeting.
  • To meticulously orchestrate a series of events and adeptly coordinate all requisite arrangements throughout the year.
  • Responsible for local purchase and inventory of workshop.
  • Accountable for all admin work of workshop like House Keeping, Security, Pest Control, CCTV, maintenance of AC & other office equipment’s, Water dispenser, Stationery, Dispatch, Pantry & other Vendors.
  • Ensure the proper service of connectivity’s like internet, telephone and mobile services.
  • Liaise with cleaning company and TOLL management office.
  • Liaise with local IT supplier and HQ IT TEAM on internet issue.
  • Liaise with Insurance on Medical claim.
  • Ensure office Safety (Alarm system).
  • Create Purchase order for workshop consumable.
  • Manage Travel Desk (flight Ticket, Hotel accommodation, Visas, etc.)
  • Broadcast of any newsletter/memo on office related matters from unique group and Circular memo from management Office (TOLL).
  • Assist Account on petty cash/Advance cash if required.
  • Assist in ordering gas for the use of forklift (whenever required), Hire of crane and forklift from TOLL (Request form).
  • Purchase of office goods for. e.g. furniture, stamps, etc. Order online (RS component &Element14) for workshop consumable.
  • Maintaining record of asset for laptop, handphones, monitors Desktop, Dongles, sim cards, printers, cupboards, chairs, tables and pantry equipment etc.
  • Maintaining good housekeeping practices in all areas.
  • Data Entry in D365 System related to Admin work.
  • Perform other ad-hoc tasks assigned by management.

Knowledge, Skills & Experience

  • Highly organized and work well in fast-paced environments.
  • Workable knowledge of Customs requirements and relevant document control.
  • Exceptional communication skills and the ability to effectively multitask are essential.
  • Reliability, Systematic, comprehensive, and displaying excellent attention to detail.
  • Proficient in MS packages and D365 systems.
  • Data organization and storage knowledge.
  • Impeccable telephone etiquette.
  • A positive “can-do” attitude.
  • Excellent communication skills, written and oral, especially in English.
  • Ability to work in a team.

Tell employers what skills you have

Excellent Communication Skills
Microsoft Office
Microsoft Excel
Housekeeping
Inventory
Administration
Payroll
Reliability
Data Entry
Attention to Detail
Communication Skills
Administrative Support
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