Operation & Admin Executive
7 days ago
Overview of the Job
We are seeking a highly organized and proactive Operations Administrator to support the Director of Operations and ensure smooth coordination of daily operations, project management, and various administrative tasks. The ideal candidate will be a dynamic individual who excels in multitasking, supporting cross-functional teams, and handling operational processes efficiently.
Job Responsibilities:
- QBR Presentation Support: Prepare and assist in the creation of Quarterly Business Review (QBR) presentations for the Director of Operations, ensuring timely and accurate data and insights.
- Manpower Resource Planning: Oversee the allocation and management of manpower resources, ensuring the optimal distribution of staff to meet operational needs.
- Operations and Project Coordination: Provide on-site support for ongoing operations and projects, ensuring efficient execution and seamless communication among teams.
- Event Planning and Coordination: Assist in the planning, organizing, and execution of corporate events, including logistics and coordination of all necessary resources.
- Cost Centre Charging & Validation: Assist in managing cost centres by validating charges and ensuring they align with budgeted expenditures.
- Invoicing/GRN Billing & Coordination: Coordinate and track invoices and Goods Receipt Notes (GRN), ensuring proper billing and smooth invoicing processes.
- Administrative Support: Provide administrative support to the Director of Operations, including managing calendars, scheduling meetings, and handling other day-to-day administrative tasks.
Health and Safety Responsibilities:
- Follow Compass health, safety and security procedures.
- Maintain safe personal presentation standards.
- Consult on health and safety matters.
- Report all incidents and hazards immediately.
- Complete all required HSE training.
- Adhere to the site food safety plan, hygiene procedures and standards.
HSE Policy / Procedure Documents:
- Compass Health, Safety and Environment Policy.
- Employee Health, Safety and Environment Handbook.
- Relevant Inspection Forms / SOPs / PWI.
- Material Safety Data Sheet (MSDS).
Job Requirements:
- 1-2 years' experience as an Operations Administrator or in a similar administrative/ project management and coordination role
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent communication skills, both written and verbal
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) Experience with resource planning and project coordination is an advantage.
- Detail-oriented with a focus on accuracy.
- Ability to work effectively under pressure and meet deadlines.
- Strong problem-solving skills and ability to work independently.
Excellent Communication Skills
Microsoft Office
Microsoft Excel
Food Safety
Ability To Work Independently
Invoicing
PowerPoint
Event Planning
Project Management
Pressure
Administrative Support
Corporate Events
Project Coordination
Scheduling
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