Operation & Admin Executive

7 days ago


Singapore COMPASS GROUP (SINGAPORE) PTE. LTD. Full time
Roles & Responsibilities

Overview of the Job

We are seeking a highly organized and proactive Operations Administrator to support the Director of Operations and ensure smooth coordination of daily operations, project management, and various administrative tasks. The ideal candidate will be a dynamic individual who excels in multitasking, supporting cross-functional teams, and handling operational processes efficiently.

Job Responsibilities:

  • QBR Presentation Support: Prepare and assist in the creation of Quarterly Business Review (QBR) presentations for the Director of Operations, ensuring timely and accurate data and insights.
  • Manpower Resource Planning: Oversee the allocation and management of manpower resources, ensuring the optimal distribution of staff to meet operational needs.
  • Operations and Project Coordination: Provide on-site support for ongoing operations and projects, ensuring efficient execution and seamless communication among teams.
  • Event Planning and Coordination: Assist in the planning, organizing, and execution of corporate events, including logistics and coordination of all necessary resources.
  • Cost Centre Charging & Validation: Assist in managing cost centres by validating charges and ensuring they align with budgeted expenditures.
  • Invoicing/GRN Billing & Coordination: Coordinate and track invoices and Goods Receipt Notes (GRN), ensuring proper billing and smooth invoicing processes.
  • Administrative Support: Provide administrative support to the Director of Operations, including managing calendars, scheduling meetings, and handling other day-to-day administrative tasks.

Health and Safety Responsibilities:

  • Follow Compass health, safety and security procedures.
  • Maintain safe personal presentation standards.
  • Consult on health and safety matters.
  • Report all incidents and hazards immediately.
  • Complete all required HSE training.
  • Adhere to the site food safety plan, hygiene procedures and standards.

HSE Policy / Procedure Documents:

  • Compass Health, Safety and Environment Policy.
  • Employee Health, Safety and Environment Handbook.
  • Relevant Inspection Forms / SOPs / PWI.
  • Material Safety Data Sheet (MSDS).

Job Requirements:

  • 1-2 years' experience as an Operations Administrator or in a similar administrative/ project management and coordination role
  • Strong organizational skills with the ability to manage multiple tasks simultaneously.
  • Excellent communication skills, both written and verbal
  • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) Experience with resource planning and project coordination is an advantage.
  • Detail-oriented with a focus on accuracy.
  • Ability to work effectively under pressure and meet deadlines.
  • Strong problem-solving skills and ability to work independently.
Tell employers what skills you have

Excellent Communication Skills
Microsoft Office
Microsoft Excel
Food Safety
Ability To Work Independently
Invoicing
PowerPoint
Event Planning
Project Management
Pressure
Administrative Support
Corporate Events
Project Coordination
Scheduling

  • Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Roles & ResponsibilitiesExecutive Ship Management (ESM) is a premier ship management company preferred by industry leaders for our superior professional expertise and bespoke services to discerning shipowners.ESM is part of Executive Group, an ensemble of seven maritime service providers, headquartered in Singapore with offices in 11 cities around the world....


  • Singapore KEAWORLD PTE. LTD. Full time

    Roles & ResponsibilitiesJoin our team at KeaBabies as an Operations Admin Executive in our Product Development TeamAs a vital member of our product development team, you'll play a crucial role in supporting administrative and operational functions. Your responsibilities will revolve around documentation, file management, and facilitating collaboration among...


  • Singapore SPORTS SCHOOLING PTE. LTD. Full time

    Roles & ResponsibilitiesFinance & Operations Admin ExecutiveRole OverviewThe Finance & Operations Admin Executive plays a key role in managing financial and operational functions, ensuring smooth day-to-day activities.This includes handling invoicing, payments, financial records, and administrative processes, while also leveraging Airtable and SleekFlow to...

  • Operations Admin

    7 days ago


    Singapore RS RECRUITMENT AGENCY LLP Full time

    Roles & ResponsibilitiesMonitor the global hotline and provides the initial response to the requests or escalations. Create the ticket for every OPS activity and assign it to respective OPS Team members. Monitor all the OPS tickets and ensure timely completion of each activities. Review all the documentation prepared by OPS Team to clear for submission. ...

  • Admin Executive

    3 weeks ago


    Singapore THE HACENS TALENT PTE. LTD. Full time

    Roles & ResponsibilitiesLooking for a highly organized and proactive Admin Executive to support our Group CEO and oversee administrative functions in a fast-paced IT startup environment.You will work closely with the current Admin Executive to ensure seamless day-to-day operations, manage scheduling, and handle key administrative tasks.YOUR NEW JOBProvide...


  • Singapore HOUSEWORK SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for a detail-oriented and organised Admin & Operations Executive to join our team. The ideal candidate will manage administrative tasks, oversee daily operations and ensure smooth workflow within the organization.Key Responsibilities:- Manage calendars, schedule appointments and coordinate meetings efficiently.-...


  • Singapore FAST CAREER RECRUITMENT PTE. LTD. Full time

    Roles & ResponsibilitiesLogistics Operations & Admin Executive 5 days work week (Monday to Friday)Work hours - 9am to 6pmSalary: $2500 to $3000 (Depending on experiences) + AWSWork place: Tuas (2- way Company transport provided at Jurong East / Paya Lebar)Job duties:- Manage order fulfillment, stock control, logistics coordination and purchasing operations-...


  • Singapore ALICE CLAUDINE GROUP PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for a reliable and dedicated Operations Admin Executive to direct receiving, warehousing and distribution operations. You will monitor and report on our company's inventory levels and review supplies, ordering stocks, and performing a daily analysis.Roles & ResponsibilitiesEnsure all stocks in the warehouse are...


  • Singapore HAPPY TOGETHER PTE. LTD. Full time

    Roles & Responsibilities We're Hiring: Senior Executive, Admin & Operations | Happy Together Pte LtdAre you a detail-oriented and proactive professional looking for a role in education operations? Happy Together Pte Ltd is seeking a Senior Executive, Admin & Operations to support our growing team and ensure the smooth execution of our training programs. ...

  • Admin Executive

    2 weeks ago


    Singapore K-TALYST PTE. LTD. Full time

    Roles & ResponsibilitiesADMIN. EXECUTIVEURGENTLY REQUIRED, IMMEDIATE EMPLOYMENT.We are looking for 2 Cheerful and Meticulous candidates.You will be an additional member to the existing Admin Department.5 -Day Week9.30am to 6.30pmCasual Dress Code on every ThursdayOffice location is near to MRT StationJob Requirements:To assist the team members in daily...


  • Singapore HOUSEWORK SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for a detail-oriented and organised Admin & Operations Executive to join our team. The ideal candidate will manage administrative tasks, oversee daily operations and ensure smooth workflow within the organization.Key Responsibilities: - Manage calendars, schedule appointments and coordinate meetings efficiently.-...

  • Admin Executive

    4 weeks ago


    Singapore SMM PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibilitiesTo perform operation administrative duties and preparing operation reports to client; To maintain and upkeep documents, records and filing in proper document inventory; To manage and raise purchase requisition, purchase order, accruals, process and follow–up claims and invoices by service providers; To coordinate...

  • Admin Executive

    4 weeks ago


    Singapore SMM PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibilities To perform operation administrative duties and preparing operation reports to client; To maintain and upkeep documents, records and filing in proper document inventory; To manage and raise purchase requisition, purchase order, accruals, process and follow–up claims and invoices by service providers; To...


  • Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Roles & ResponsibilitiesAdmin/Ops Executive Location: Orchard Road, Far East Shopping Centre, 238882Working days & time: Mon to Sat 9.30am to 8pm, Sun 9.30am to 7pm (6 days work week, off on weekday)Salary: $2800-$3200Job descriptionlogistics/arranging of diamonds/inventory Excel spread sheets updates Ad hoc misc duties assigned by team leader Perform...

  • Operation Admin

    4 weeks ago


    Singapore BIOSKIN HOLDINGS PTE. LTD. Full time

    Roles & ResponsibilitiesRESPONSIBILITIES:Checking operation outlet sales report and transactions Checking operation staff commission and incentive Checking outlet promotion guideline and make sure staff follow Checking outlet admin SOP Do roaster and attendance Others ad hoc ops admin taskREQUIREMENTS:Minimum GCE "N" Level and Above Meticulous and...

  • Operation Admin

    4 weeks ago


    Singapore BIOSKIN HOLDINGS PTE. LTD. Full time

    Roles & ResponsibilitiesRESPONSIBILITIES: Checking operation outlet sales report and transactions Checking operation staff commission and incentive Checking outlet promotion guideline and make sure staff follow Checking outlet admin SOP Do roaster and attendance Others ad hoc ops admin taskREQUIREMENTS: Minimum GCE “N” Level and Above Meticulous...

  • Admin Executive

    1 week ago


    Singapore TEE YIH JIA FOOD MANUFACTURING PTE LTD Full time

    Roles & ResponsibilitiesWe are now looking for admin executive to provide administrative & operations support in an effective manner for our related company in Acelink Logistics Pte Ltd or Tee Yih Jia Food Manufacturing.We welcome those who have previously applied before as we will assess all applications even if it is re-applied.Work location will be at 5...

  • Admin Executive

    4 weeks ago


    Singapore GS AUTOMOBILES PTE. LTD. Full time

    Roles & Responsibilities We're Hiring Join Our Growing Team as an Admin Executive Location: Central Salary Range: $2500 - $3000 per month Work Schedule: 5 days a week (Mon-Fri) Company Overview: We're a dynamic company dedicated to offering innovative solutions and creating seamless experiences for businesses across various sectors. Our team is...


  • Singapore AWWA LTD. Full time

    Roles & ResponsibilitiesJob Responsibilities•Work closely with the Centre Manager/ Senior Executive and Centre Admin to support smooth operations and meet the programme's targets, outcomes,efficient service delivery to clients and overall quality of work in the centre.•Support the administration and operational process in the areas of front-line...


  • Singapore AWWA LTD. Full time

    Roles & ResponsibilitiesJob Responsibilities•Work closely with the Centre Manager/ Senior Executive and Centre Admin to support smooth operations and meet the programme's targets, outcomes,efficient service delivery to clients and overall quality of work in the centre.•Support the administration and operational process in the areas of front-line...