Operations & Admin Officer

1 month ago

Singapore SINGAPORE INTERNATIONAL ARBITRATION CENTRE Full time
Roles & Responsibilities

Operations & Admin Officer


Roles and responsibilities


Office Operations

• Provide support to the Operations and Admin team in the day-to-day activities pertaining to the effective management of the office premises.

• Conduct routine inspections of office facilities for WSH and government compliance. Recommend remedies for defects or issues including checking with vendors for solutions to ensure high standards per service agreements.

• Supervise and monitor the work of external service vendors’ for the office space, facilities and equipment to ensure services are delivered on schedule, meet contractual requirements and comply with the health and safety regulations.

• Liaise with landlords, vendors, user departments for matters relating to office operations.

• Maintain office key inventory and documentation (both electronic and paper).

• Assist with the company’s sustainability initiatives.


Administration

• Sourcing of quotes and liaise with vendors for term contracts, ad-hoc works & other procurement requirements.


Others

• Cover administrative duties of Senior Admin Assistant (SAA), when SAA is out of office.

• Collect and distribute incoming mails.
• Assist the Knowledge Management team with matters relating to the office library.

• Handle meeting rooms set up and tear down for meetings, as requested.

• Handle courier/despatch duties, as requested.

• Any other duties that may be assigned from time to time.


Requirements


• Tertiary qualifications preferably in technical discipline.

• Minimum 1 year of relevant working experience, preferably in office environment/commercial spaces.

• Candidate who has knowledge of facilitates management, including M&E, environmental services, pest control and WSH is an added advantage.

• Proficient in Microsoft Office.

• An individual who is motivated and performs well in a team setting, with strong interpersonal skills and proactive attitude.

• Good problem-solving and organisational skills.


Tell employers what skills you have

Sustainability
Able To Multitask
Microsoft Office
Microsoft Excel
Interpersonal Skills
Inventory
Landlords
Knowledge Management
Administration
Procurement
Administrative Support
Team Player
Sourcing
Facilities Management

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