Admin Assistant

7 days ago


Singapore WECRUIT PTE. LTD. Full time
Roles & Responsibilities

Hotel Coordination
  • Collaborate with hotels to arrange and confirm reservations for event attendees.
  • Manage special accommodation requests, including room blocks, VIP stays, and meeting spaces.
  • Serve as the primary liaison between hotels and the Event Team/Football Clubs, handling any adjustments or concerns.
Flight & Travel Arrangements
  • Oversee flight bookings and other transportation for event participants, ensuring cost-effective and timely arrangements.
  • Manage flight changes, cancellations, and rebookings as needed.
  • Organize airport transfers and other transportation logistics between venues and accommodations.
Logistics & Event Operations
  • Coordinate with competition Venue Managers regarding match ticket requests from Sponsorship and Broadcast Partners.
  • Handle the distribution of event materials, including competition equipment and match tickets, to Football Clubs and partners.
  • Ensure all logistics align with the event schedule and operational deadlines.
Administrative Support
  • Assist with event planning by preparing schedules, checklists, and maintaining organized records.
  • Prepare and distribute event documents such as itineraries, agendas, guest lists, and vendor contracts.
  • Track and maintain records of all event-related bookings and confirmations.
On-Site Event Support
  • Support the event team during setup and coordination at the venue.
  • Provide real-time assistance for any last-minute travel or accommodation issues during the event.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

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Tell employers what skills you have

Sponsorship
booking flights
Travel Arrangements
Administrative Work
Football
Inventory
VIP
Vendor Contracts
Administration
Hotel Booking
Event Planning
Transportation
Administrative Support
hotel reservations
hotel reservation
Scheduling
manage events
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