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Administrative Executive

1 month ago

Singapore Association of Women for Action And Research Full time
Roles & Responsibilities

AWARE is Singapore’s leading gender equality advocacy organisation. For nearly 40 years, we have worked to identify and eliminate gender barriers through research, advocacy, education, and support services, including the Sexual Assault Care Centre and Women’s Helpline.

We are looking for a highly organised, detail-orientated, and proactive administrative executive to support our daily operations. This role is critical in ensuring the smooth running of our office, assisting with HR processes, and maintaining an efficient and well-functioning work environment.


Job title: Administrative Executive (Part-Time, 20 hours/week) (Mon- Fri)
Reports to: Office Manager / Senior Management
Location: Hybrid (Singapore)
Salary: $1,500 - $1,700/month

Key Responsibilities

General Administration

  • Oversee day-to-day office operations, including managing phone and email correspondence.
  • Organise and schedule internal and external meetings, appointments, and events.
  • Maintain electronic and physical filing systems, ensuring confidentiality and accuracy.
  • Draft and manage internal and external communications, reports, and official documents.
  • Support administrative tasks for ongoing projects and operational work.

Human Resources & Employee Support

  • Maintain and update employee records and HR databases.
  • Assist in recruitment processes, including posting job advertisements, scheduling interviews, and conducting reference checks.
  • Prepare HR-related documents such as contracts, promotion letters, and onboarding materials.
  • Manage work pass applications and renewals, tracking expiration dates.
  • Act as a point of contact for staff regarding administrative processes.
  • Provide logistical support for team activities, meetings, and events.

Office & Facilities Management

  • Ensure a safe and well-maintained office environment in compliance with health and safety regulations.
  • Liaise with contractors and service providers for repairs, maintenance, and upgrades.
  • Schedule and oversee routine maintenance activities, such as cleaning and electrical inspections.
  • Manage office equipment and supplies, ensuring timely repairs or replacements.
  • Coordinate with building management and external vendors on office facilities matters.

Why Join Us?
  • Be part of a mission-driven organisation that actively pushes for gender equality and social change.
  • Work in a supportive and inclusive team environment.
  • Flexible hybrid work arrangements.
  • Gain valuable experience in the non-profit sector while contributing to meaningful impact.

Who We Are Looking For

Qualifications & Experience

  • Diploma in Business Administration, Nonprofit Management, or a related field.
  • 2-3 years of administrative experience, ideally within the non-profit, charity, or social sector.

Skills & Competencies

  • Strong organisational and time-management skills, with the ability to handle multiple responsibilities effectively.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and administrative tools.
  • Excellent written and verbal communication skills.
  • A proactive problem-solver with strong attention to detail.
  • Ability to work independently and as part of a collaborative team.

Personal Attributes

  • Commitment to AWARE’s mission and values, with an interest in social justice and gender equality.
  • Reliable, trustworthy, and able to handle sensitive information with discretion.
  • A positive and adaptable approach to work, with a willingness to learn.

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Please note that, due to the large number of applications, only shortlisted applicants will be contacted for an interview. If you have any questions about this position, please email careers@aware.org.sg.


Tell employers what skills you have

Google Workspace
Microsoft Office
Strong Attention To Detail
Teaching
Ability To Work Independently
Electrical
Administration
PowerPoint
Adaptable
Advocacy
Communications
Human Resources
Scheduling
mail merge
Excel Formulas
MS Excel Pivot Tables
Databases
Facilities Management