Office Administrator
2 months ago
We are looking for an Office Administrator to provide general administrative and logistical support for TECL with focus on programming team so that the team can achieve its deliverables efficiently and effectively.
KEY RESPONSIBILITIES- Providing general administrative support for TECL with focus on programming department such as responsible for ensuring that the filing system is orderly and facilitate easy retrieval for reference. This includes approval papers, project files and archival of programme information.
- Coordinate with other departments on department administration and sends out agenda for programming meetings.
- Ensure that department papers and invoices routed to the correct approving parties in a timely manner and relevant copies are made for the respective programmers for the project files
- Compile listings for Annual Report and COMPASS submissions
- Ensure Props, Programming store is well managed and all loan items are documented and returned in good order
- Assist in managing Zoom account for Programming
- Internal resource on artists and performing arts forms
- To compile and maintain relevant databases and systems for the department, as in video tapes, CDs and library books and subscriptions, including electronics and paper-based systems.
Budgeting and Finance / Admin support
- Use the CODA financial system for procurement and invoicing.
- Process timesheets for programming casuals correctly and in a timely manner
- Provide basic HR admin support to the department head in terms of and ensuring the submission of documentation for admin issues like leave, travel requests, petty cash claims etc as well as stationery order
JOB REQUIREMENTS
- Minimum “N”/ “O”/ITE levels
- Some form of training in Office Administration will be an advantage
- At least 3 years administrative experience in a relevant organization and some experience in events management.
- Good organisational and interpersonal skills.
- Strong administrative skills.
If you are keen to apply for this position and satisfy the requirements, please write to hr@esplanade.com with your attached resume and an indication of your current and expected salary as well as details of your experiences.
We thank you for your interest in the Esplanade. Only shortlisted candidates will be notified.
Tell employers what skills you have
Microsoft Office
Microsoft Excel
Interpersonal Skills
Invoicing
Administration
Performing Arts
Procurement
Office Administration
Administrative Support
Budgeting
Databases
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