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Project Coordinator
2 months ago
Responsibilities
- Set up Project folder structure template as per Project Quality Plan (PQP) for all projects
- Monitor / Audit all projects for compliance with PQP
- Develop & maintain document control system for efficient document management
- Liaise with internal stakeholders such as PMs / Engineers / Drafters for timely submission of documents
- Coordinate with suppliers & customers on documentation matters (as needed)
- Submit drawings / documents to customer as per agreed format & schedule
- Report out weekly / monthly document status for all projects
- Liaise with necessary stakeholders for Purchase Requisitions (PRs) & follow up with Procurement for Purchase Order (PO)
- Liaise with site team for confirming material receipt at sites
- Track all the PRs for timely PO & track all delivery from suppliers
- Assist / Prepare Request for Quote (RFQ) to suppliers and evaluate the suppliers for scope, cost, delivery etc.
- Assist / prepare Letter of Award (LOA) to Suppliers / Sub-contractors
- Submit necessary documents such as workers list etc. to maincontractor / customer to obtain BCA approval
- Assist in preparing & submission of monthly progress claims for all projects on-time in consultation with PMs, CMs & Finance
- Monitor Sub contractor monthly progress claim
- Publish monthly progress claim status for all projects
- Follow with customers for Progress Claim certification
- Assist PM in preparing Variation Orders
- Create & update daily / weekly / monthly manpower forecast vs manpower deployed for Projects
- Organise monthly project review meeting, take meeting minutes & follow up the action tracker
- Assist in preparing letters to the customers as needed
- Create & maintain Material Catalogue library in the server for material submission usage
- Create, File and Maintain all the documents / correspondence - soft copy in server & hard copy as needed
- Adhoc support as needed by the management
Requirement
- Diploma/Degree in Electrical Engineering
- Min 2 years of working experiences in related field
- Possess effective organizational and follow-up skills, meticulous
- Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner
- Good communication skills
- Able to interact with diverse personnel / nationality / background
- Experience in Document control / Project Admin is preferred
- Proficient in MS Office (Excel, Word, Power point)
Tell employers what skills you have
Negotiation
Document Management
Budgets
Microsoft Office
Construction Management
Microsoft Excel
Construction
Quantity Surveying
Interpersonal Skills
Project Quality
Administration
MS Office
Procurement
Compliance
Project Management
Good Communication Skills
Excel
Electrical Engineering
Audit
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