Operations Executive

2 weeks ago


Singapore PHOENIX MEDICAL GROUP PTE. LTD. Full time
Roles & Responsibilities

We are seeking a proactive and dedicated Operations Executive (IT) to support the daily administrative and operational functions of our clinics and HQ. This role requires a customer-focused approach to ensure seamless IT optimisation, effective vendor coordination, and efficient clinical operations. The ideal candidate will be detail-oriented and resourceful, assisting in the management of daily operations across the organization. Additionally, this role will support the Operations Head in ensuring operational efficiency across the Group's entities by overseeing IT infrastructure, facilities management, and accreditation matters.

Key Responsibilities:

Reception & Patient Coordination:

  • Handle inquiries regarding clinic services and respond to telephone calls professionally.

Administrative Support:

  • Ensure smooth internal and external communication to optimize workflows
  • Monitor clinics inventory levels and assist in the procurement and orders for stock replenishment.

Clinical Assistance:

  • Provide assistance during consultations when required.
  • Maintain cleanliness and safety within the clinic premises.

Facilities Management:

  • Assist in the regular maintenance of the Group's facilities to ensure smooth operations.
  • Coordinate daily operations for timely and effective service delivery.
  • Maintain standard operating procedures to uphold safety and functionality.
  • Handle repair and refurbishment projects within the Group's facilities.
  • Ensure compliance with safety regulations and industry standards.
  • Coordinate IT-related matters, including maintenance, cyber security, troubleshooting, and vendor liaison.

Corporate Governance & Compliance:

  • Assist in the Group's insurance portfolio to ensure adequate coverage.
  • Assist in regulatory compliance, including monitoring and maintaining licenses (MOH, NEA, MOM).
  • Track and follow up on the Group's tenancy agreements.
  • Assist in internal and external corporate audits.

Accreditation & Empanelment:

  • Assist in accreditation processes with medical institutions and corporate insurance providers to maintain partnerships and service accessibility.

IT Operations:

  • Assist in the management of IT infrastructure, ensuring seamless day-to-day operations.
  • Coordinate with internal teams and external vendors to support IT initiatives and system enhancements.
  • Monitor IT systems, troubleshoot issues, and implement solutions to optimize performance.
  • Maintain documentation of IT processes, systems, and software to ensure efficiency and compliance.
  • Support the implementation of IT policies, data security measures, and best practices.
  • Assist in managing software licenses, hardware inventory, and IT procurement processes.
  • Provide technical assistance and training to employees to enhance their IT proficiency.
  • Collaborate with cross-functional teams to streamline workflows and improve IT service delivery.
  • Stay updated with emerging technologies and industry trends to support continuous improvement.
  • Handle all IT-related issues, including maintenance, troubleshooting, and liaising with third-party vendors.
Tell employers what skills you have

Corporate Governance
Technical Assistance
Regulatory Compliance
Cyber Security
Inventory
Clinical Operations
Vendor Coordination
IT Operations
Customerfocused
Compliance
Audits
Administrative Support
Accessibility
Facilities Management

  • Singapore Richdale International Executive Search Full time

    You need to assists management in preparing commodities sale and purchase contracts. - You need to plans and executes the shipment as per the commodity contract involving. - Timely and accurate preparation of full set of shipping documents. - Able to coordination with suppliers, shipping companies, and clearing and forwarding agents regarding progress of...

  • Operations Executive

    2 weeks ago


    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Roles & ResponsibilitiesExecutive Ship Management (ESM) is a premier ship management company preferred by industry leaders for our superior professional expertise and bespoke services to discerning shipowners.ESM is part of Executive Group, an ensemble of seven maritime service providers, headquartered in Singapore with offices in 11 cities around the world....


  • Singapore Inspire Executive Limited Full time

    **Salaries and Benefits**: - $2,500.00 per month - Fixed Allowances will be given **Roles & Responsibilities**: - Patrol carparks and ensure smooth operations - Handle and report any illegal parking or activities in the carpark - Carry out enforcement activities (wheel clamp and negotiation) - Ensure nets machine receipt rolls are topped up - Handles...

  • IT Executive

    6 days ago


    Singapore A.SUNSET OPERATIONS PTE. LTD. Full time

    SUSHISAMBA Singapore, a renowned fusion restaurant blending Japanese, Brazilian, and Peruvian flavors, is seeking an experienced and dynamic IT Executive to join our pre-opening team. **1. Job Purpose** The IT Executive plays a critical role in ensuring the smooth operation of computer systems and network infrastructure across all office and restaurant...


  • Singapore Page Executive Full time

    Our client is a leading tile manufacturer in the Asia-Pacific region - Our client is a leading tile manufacturer in the Asia-Pacific region **About Our Client**: Our client is a leading tile manufacturer in the Asia-Pacific region. Reporting directly to the Managing Director (MD), you will be responsible for driving extensive and sustainable growth to the...


  • Singapore SPEARING EXECUTIVE SEARCH PTE. LTD. Full time

    **_Career Conversion Program and Career Trial Available _**: **What We’re About Are you looking for a company that supports your career growth? Looking for a fun working environment? At Spearing, we believe in the perfect balance of work hard and play hard. We're not just about delivering exceptional experiences and products; we're all about fostering a...


  • Singapore Executive Access Full time

    **You will be required to** - Be responsible for managing APAC Operations projects and to ensure successful and timely completion of the projects, within budget. This includes project risk management, stakeholder management resource management of all APAC Operations team, scope management, cost management and quality management. - Provide support for...


  • Singapore Executive Access Full time

    P- Posted by - Paul Zhong- Recruiter**You will be required to** - Be responsible for managing APAC Operations projects and to ensure successful and timely completion of the projects, within budget. This includes project risk management, stakeholder management resource management of all APAC Operations team, scope management, cost management and quality...


  • Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Job SummaryTREETOPS EXECUTIVE RESIDENCES is seeking a Sales Support Executive to join our team. The successful candidate will provide administrative support to the sales and reservation team, ensuring smooth operations and exceptional customer service. Key ResponsibilitiesProvide administrative support to the sales and reservation team, including data entry...

  • Operations Manager

    3 days ago


    Singapore Inspire Executive Limited Full time

    **Salaries and Benefits**: - $3,200.00 per month - Fixed Allowances will be given **Roles & Responsibilities**: - Oversee daily operations of the business - Scheduling manpower - Develop and implement operational policies and procedures - Analyze operational data and metrics to improve efficiency - Supervise and train staff to ensure they meet performance...


  • Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Job OverviewEXECUTIVE SHIP MANAGEMENT PTE LTD is seeking a skilled Deputy / Technical Superintendent to oversee the safe and efficient operation of our vessels. This role requires strong technical expertise, leadership skills, and the ability to work effectively in a fast-paced environment.

  • Executive Chef

    6 days ago


    Singapore A.SUNSET OPERATIONS PTE. LTD. Full time

    SUSHISAMBA Singapore, a renowned fusion restaurant blending Japanese, Brazilian, and Peruvian flavors, is seeking an experienced and dynamic Executive Chef to join our pre-opening team. **1. Job Purpose** To assist the Culinary Director and ensure the smooth operation of the kitchen. To oversee that all the other chefs are preparing the dishes according to...


  • Singapore TIDEWATER OFFSHORE OPERATIONS PTE. LTD. Full time

    This job responsibility of the role includes to oversee the vessel movements, crew changes, QHSE, procurement, agency, documentation, and statutory compliance and accountable for the day-to-day operations of the vessels under the control of the APAC regional office. **Role Accountabilities **(What is this role responsible for...

  • Executive Assistant

    5 days ago


    Singapore H.I. EXECUTIVE CONSULTING PTE. LTD. Full time

    **Objectives of this role**: - Support the project team and partners primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently - Maintain and refine internal processes that support high-ranking executives companywide, and coordinate...

  • Fitter Operator

    3 days ago


    Singapore Richdale International Executive Search Full time

    **Job Summary**: The Fitter Operator is responsible for assembling, fitting, and installing mechanical components and systems in a manufacturing environment. This role requires a solid understanding of engineering drawings, the ability to work with various tools and machinery, and a commitment to maintaining quality and safety standards. **Key...


  • Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Executive Ship Management (ESM) is a premier ship management company preferred by the industry leaders for our superior professional expertise and bespoke services to discerning shipowner. ESM is part of Executive Group, an ensemble of seven maritime service providers, headquartered in Singapore with offices in 11 cities around the world. Group services...


  • Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Responsibilities: Provide administrative support to department operations Schedule appointments and meetings Take meeting minutes, when required Organise and maintain an up-to-date filing system Requirements: Min O Level Qualification or equivalent At least 1 year of administrative working experience preferred. Good interpersonal skills and positive...


  • Singapore DN & ASSOCIATES EXECUTIVE SEARCH PTE. LTD. Full time

    Our client started business with a simple mission: to help the common man make sense of the insurance policies they are buying/holding. Buying a policy without fully understanding what it covers you for and how it fits into your portfolio is more common than you think. They understand that insurance is undeniably important. But even more important is...


  • Singapore MICRON SEMICONDUCTOR ASIA OPERATIONS PTE. LTD. Full time

    Roles & ResponsibilitiesAs a Customer Sales Operations Specialist you are responsible to provide outstanding customer service, drive to exceed Micron's financial goals and optimize revenue. You are expected to drive the order process to be as efficient as possible and ensure we take full ownership and responsibility for solving customer issues. This will...

  • Clinic Nurse

    4 days ago


    Singapore BTI EXECUTIVE SEARCH PTE. LTD. Full time

    Are you a dedicated and compassionate **Clinic Nurse - Scrub Nurse **looking for a new opportunity in a dynamic and supportive environment? **Working hours**:5.5 days’ work week (Monday to Friday office hours + Half Saturday) **Discipline**:General Surgery **Overview** - **Procedural Support**:Work closely with doctor and other nurse in the clinic,...