Academic Coordinator

4 weeks ago

Singapore PICKERING INSTITUTE PTE. LTD. Full time
Roles & Responsibilities

Job Description

We're looking for an Academic Coordinator to join our dynamic team at Pickering Institute. In this role, you'll play a pivotal part in planning, executing, and managing our academic programmes and short-term initiatives. Your proactive approach and ability to thrive in a fast-paced environment will be essential as you provide administrative support to ensure the smooth operation of our institute.


Key Responsibilities

  1. Collaborate with the Head of Institute to plan and execute academic programmes and short-term initiatives.
  2. Demonstrate a positive attitude and adeptness at multitasking in a fast-paced environment.
  3. Provide comprehensive administrative support to facilitate the seamless functioning of the institute.
  4. Liaise closely with the Recruitment and Admissions Division to oversee student enrolments.
  5. Work collaboratively with the Student Services team to provide assistance and support to students.
  6. Ensure compliance with quality assurance requirements, working closely with the Quality Assurance (QA) Department.
  7. Coordinate with the Resources and Operations Division to address classroom allocations and fulfil student and faculty requirements.
  8. Arrange logistics for lessons and events, ensuring smooth daily operations.
  9. Establish and maintain an efficient filing system.
  10. Prepare monthly reports and analyses, including invoicing, budgets, and expenses.
  11. Assist in faculty management and the implementation of academic programmes.
  12. Coordinate with overseas teaching centres to ensure effective programme delivery.
  13. Oversee programme management and operational planning during the study term.
  14. Undertake any additional duties, projects, or assignments as delegated by management.
  15. Coordinate with industry partners and international academic components to facilitate the enrolment of international students.
  16. Manage relationships with overseas teaching centres and stakeholders.


Job Requirements

  1. Diploma or Degree in any discipline with a minimum of 3 years of relevant work experience (preferably within a Private Education Institution).
  2. Mature, responsible, and proactive attitude.
  3. Excellent command of written and spoken English and Mandarin Chinese.
  4. Strong interpersonal and communication skills.
  5. Highly organised with meticulous attention to detail.
  6. Proficient in administrative tasks and IT skills.
  7. Ability to multitask and coordinate effectively.
  8. Fast learner, resourceful, and dynamic team player.
  9. Customer-focused with a hands-on approach.
  10. Experience with Learning Management Systems (LMS) and online portals is advantageous.


If you meet the above requirements and are eager to contribute to Pickering Institute's success, we encourage you to apply for this position.


Tell employers what skills you have

Operations Planning
Higher Education
Mac
Microsoft Office
Classroom
Teaching
Quality Assurance
Mandarin Chinese
Program Management
Operational Planning
Communication Skills
Learning Management Systems
Administrative Support
Programme Management
Learning Management
Student Affairs
Facilitation

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