Assistant - Admin

1 day ago


Singapore Methodist Welfare Services Full time
Roles & Responsibilities

Job Responsibilities

  1. Assist the Active Ageing Centre’s Manager / Assistant Manager by
  • Executing administrative processes needed to ensure smooth operation and functioning of AAC services and ensuring compliance with audit requirements
  • Assist in centre procurement of goods and services including invoice processing and liaising with external vendors.
  • Prepare cash collection reports, cash deposits, etc.
  • Data entry and data collation to submit statistics and progress reports for grant claims to Agency for Integrated Care (AIC).
  • Liaising with Corporate Services on pickups and deliveries.
  • Assist in AACs’ outreach activities such as carnivals, block parties, door-knocking, etc.
  • Answering phone calls and attending to walk-in enquiries.
  • Attendance taking
  • Assist in the administration and preparation of programmes and events for seniors or volunteers.
  • Manage e-filing of essential documents and ensure that they are current.
  • Assist in office maintenance, such as ensuring sufficient office supplies and equipment maintenance.

2. Support the Admin Executive and Head of AACs in:

  • Co-ordinating AACs’ training and staff events.
  • Participate in regular audits ensuring compliance with audit requirements stipulated by both internal and external parties, such as AIC.
  • Covering the duties of the Admin Executive when he or she is on leave, as far as possible.

3. Any tasks as assigned by the Centre Manager.


Job Requirements:

  • Minimum GCE N or O Levels certificate
  • Experience in an accounting role or a customer fronting role will be a plus
  • Certificate in Accounting would be advantageous
  • Proficient in Microsoft Excel and Word
  • Willing to cover 2 centres and travel to different centres when required
  • Familiarity with Salesforce (Customer Relationship Management system) would be advantageous
  • Good interpersonal and communication skills
  • Team player

Tell employers what skills you have

Microsoft Office
Microsoft Excel
Administration
Customer Relationship Management
Data Entry
Procurement
Equipment Maintenance
Accounting
Audits
Administrative Support
Statistics
Team Player
Audit
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