Assistant Manager

4 weeks ago


Singapore NTU (Nanyang Technology University- MainOffice-HR) Full time
The School of Chemistry, Chemical Engineering andBiotechnology (CCEB), is seeking an experienced and highlymotivated Assistant Manager to join our team. The School iscommitted to developing programmes that offer cutting-edge lifelonglearning solutions and globally recognized qualification accessibleby aspiring professionals and lifelonglearner.

This position is critical in supportingthe School of Chemistry, Chemical Engineering and Biotechnology(CCEB) in managing all aspects of the school's officeadministration and operations.

The incumbentwill assist the Senior Administrator of CCEB with the schooladministration and PA to the Chair ofCCEB.

The main responsibilitiesare:
  • PA to the School'sChair, attending to the scheduling of appointments involving theSchool Chair's calendar
  • Manage the role basedemail account of the School's Chair and General OfficeAdmin
  • Coordinate with stakeholders for timelysubmission of reports to various businessunits
  • Assist the School's Senior Administratoron general office administration and operation ofCCEB
  • Oversee and provide general administrativesupport to CCEB general offices located at Nanyang Link and NanyangDrive
  • Coordinate key meetings in school,including but not limited to School Management Committee Meeting,School Faculty meeting etc. and to undertake minutes takingduties
  • To liaise with faculty to plan andorganize research seminars for the school and colleges, frompreparation of the advertisement, advertisement and finance supportfor honorarium and accommodations
  • Other eventmanagement such as scientific conferences, outreach activities,delegates visits etc.
  • HR -relatedadministration to assist the Chair, Senior Administrator and HRBPfor faculty recruitment, onboarding and exitexercises
  • To maintain and update the Schoolwebsite
  • Asset management of the Schoolequipment located at Nanyang Drive and NanyangLink
  • Other ad-hoc duties assigned by the Schoolfor school'sfunctions


Keycompetencies and qualificationrequirements:
  • Minimum degreeholder in any related field from a recognizedUniversity
  • Competent in Microsoft Word,PowerPoint, Excel and MS Teams and calendarscheduling
  • At least 3-5 years of relevantexperience. Prior working experience in the tertiary educationsector will be advantageous, though notnecessary
  • Good communication skills, bothwritten and oral
  • Detailed oriented, meticulouswith positive attitude
  • Resourceful,self-driven, proactive, problem solver, ability to workindependently
  • Good organisational and planningskills
  • A good team player who works well withvarious stakeholders
  • Ability to work well underpressure
  • Able to adapt tochange


The School ofChemistry, Chemical Engineering and Biotechnology seeks a diverseand inclusive workforce and is committed to equality ofopportunity. We welcome applications from all and recruit on thebasis of merit, regardless of age, race, gender, religion, maritalstatus and family responsibilities, ordisability.

We regret that only shortlistedcandidates will be notified.

Hiring Institution:NTU
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