CEO’s Office Manager

2 weeks ago

Singapore THE NUANCE GROUP (SINGAPORE) PTE. LTD. Full time
Roles & Responsibilities

PURPOSE OF THE ROLE

The purpose of the CEO Office Manager is to be the partner to the President and CEO - APAC, supporting, guiding and executing on operational, research and strategic tasks within the APAC organization.


RESPONSIBILITIES


Report/Presentation & Support

  • Prepare various regular and ad hoc reports and presentations & creates, edits and distributes communications on behalf of the President and CEO as required
  • Produce well written and visually appealing documentation, memos and business letters both confidential and regular, supplement with tables, graphs, charts and infographics when needed
  • Conserves the President and CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications & anticipate issues and initiate appropriate action to ensure the most effective use of the President’s time

Communications

  • Develop, maintain and execute the communications strategy, plans and calendar for the organization, including key messaging, communication channels, timing and tactics
  • Create and deliver communications content, including email updates, newsletters, intranet communications, social media, videos, and presentations
  • Work with key stakeholders to ensure all communication is clear and consistent with the company’s goals and values
  • Monitor and measure the effectiveness of communications, and make recommendations for improvements
  • Conduct research and prepare materials for President and CEO’s speaking engagement
  • Liaise with Global Corporate Communication team on industry communication initiatives and strategies; coordinate with APAC Managing Directors to plan out press release and create storyline

Event/Meeting Planning & Support

  • Represents President by attending meetings in the President’s absence; speaking on behalf of the President on issues relating to the organization according to the President’s instructions. Support with all administrative tasks.
  • Leads or assists in planning and overseeing various events and receptions, meeting space for the President and provides details as needed.

Global HQ Coordination and ESG

  • Acting as a liaison between the President and CEO APAC, Head office (Switzerland) and Global teams across the globe. This also includes external parties within and in airport locations across APAC.
  • Liaise with Global ESG team on ESG initiatives and strategies; coordinate with APAC Country GMs to advocate and champion ESG efforts, and report on KPIs regularly to track progress and recommend improvements

WHAT WE ARE LOOKING FOR

  • Min 10 years of experience supporting at an executive level in a complex business environment, preferably in a multinational organization
  • Demonstrated ability to be proactive in anticipating the President and CEO’s future needs
  • High level of drive and energy, doesn’t shy away from taking initiatives
  • Strong customer focused mindset
  • Strong knowledge of MS Office (Outlook, Word, Excel, PowerPoint)
  • Strong and effective communication and presentation skills both oral and written to reflect corporate image
  • Experience in report and presentation preparation
  • High level of judgment and familiar with business etiquette best practices
  • Excellent organizational, interpersonal and networking skills
  • High level of professionalism and integrity; ability to deal with highly confidential information
  • Curious to learn, flexible and adaptable attitude to constantly changing environment and demand
  • Attention to detail, self-directed, strong tech and social media skills, collaborative team player

Tell employers what skills you have

Outlook
Tactics
Microsoft PowerPoint
Microsoft Excel
Office Management
Routing
MS Office
PowerPoint
Adaptable
Office Administration
Attention to Detail
Networking
Advocate
Telecommunications
Presentation Skills
Team Player

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