Finance/Admin Assistant

1 month ago

Singapore RCP LAW LLC Full time
Roles & Responsibilities

We are looking for a motivated and committed individual to take on the role of finance/admin assistant in our fast-growing law firm. In particular, we are looking for an individual who is meticulous, responsible and committed. This individual should also have a pleasant disposition and is a team player.


The Finance/Admin Assistant will be handling a variety of tasks to ensure efficient operation of the office. The role includes assisting with daily office needs, managing the company’s general administrative activities, and supporting the finance team in maintaining financial records, preparing reports, and processing transactions.

1. Key ResponsibilitiesFinance Responsibilities:
  1. Financial Record Keeping:Maintain accurate records of all financial transactions in accordance with company policies.
    Assist in the preparation and maintenance of financial statements and reports.
    Enter financial data into accounting software and verify its accuracy.
  2. Accounts Payable and Receivable:Process invoices and follow up with clients, suppliers, and partners as needed.
    Prepare and process payments to suppliers.
    Reconcile accounts payable and receivable ledgers.
  3. Bank Reconciliation:Perform monthly bank reconciliations.
    Identify discrepancies and report them to the designated superior.
  4. Expense Reporting:Review and process employee expense reports.
    Ensure compliance with company policies regarding expenses.
Administrative Responsibilities:
  1. Office Management:Organize and schedule meetings and appointments.
    Maintain office supplies inventory and place orders when necessary.
    Ensure the office environment is clean, organized, and professional.
  2. Communication:Handle incoming and outgoing correspondence, including emails and phone calls.
    Prepare and distribute internal communications and reports.
  3. Record Keeping:Maintain and update company databases and files, both electronic and physical.
    Ensure proper filing and documentation of important records.
  4. Support to Senior Staff:Provide administrative support to senior management as required.
    Assist with the preparation of presentations and reports.
  5. Event Coordination:Assist in the organization of company events, meetings, and conferences.
    Coordinate travel arrangements for staff as needed.
2. Skills and Qualifications
  • Educational Background: Diploma in Finance, Accounting, Business Administration, or a related field.
  • Experience:Previous experience in an administrative or finance assistant role is preferred.
  • Technical Skills:Proficiency in MS Office (Excel, Word, PowerPoint).
    Familiarity with accounting software (e.g., QuickBooks, SAP).
  • Soft Skills:Excellent organizational and time management skills.
    Strong attention to detail and problem-solving abilities.
    Good communication and interpersonal skills.
    Ability to work independently and as part of a team.
3. Working Conditions
  • Hours:Full-time position, standard office hours.
  • Location:Based at the company’s headquarters.



Tell employers what skills you have

Accounts Payable
Internal Communications
Ability To Work Independently
Travel Arrangements
Inventory
Financial Transactions
Administration
QuickBooks
Accounting
Financial Statements
Administrative Support
Team Player
Disposition

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