Receptionist & Junior Secretary

5 days ago


Singapore TALENT LEGAL GLOBAL SEARCH CONSULTANCY (PTE.) LTD. Full time
Roles & Responsibilities

Receptionist & Junior Secretary

  • Greeting and receiving clients/visitors
  • Facilitate booking of meeting rooms and visitor desks
  • Dialing in to Video Conference meetings
  • Working with Office assistant to set up visitor desk
  • Answer, screen and transfer of telephone calls
  • Provide clerical and administrative duties
  • Onboard visitors and new joiners
  • Assist with uploading of invoices and maintaining proper records
  • Facilities management, liaising with building management/landlord
  • Maintaining contracts with vendors (filters for water dispenser, plants, fire extinguishers etc.)
  • Maintaining front of house, liaising with cleaners
  • Incoming and outgoing mails/parcels, DHL, FedEx
  • Events (name badges, reception, catering)
  • Maintaining of pantry and office stationery supplies
  • Fire Warden / First-Aid Trained
  • Covering secretary for 4 partners and 6 associates
  • Travel arrangements - flights/hotels/airport transfers
  • Calendar management (meetings, restaurant booking etc.)
  • Expense reimbursements
  • Conflict Searches, Matter opening, KYC/AML
  • ACRA searches, e-Litigation searches
  • Time Entries
  • Redline and document comparisons
  • Documentations (engagement letters, draft letters, PowerPoint)
  • Printing/Scanning, Document Bindings
Tell employers what skills you have

Microsoft Office
Legal Documents
Archiving
Travel Arrangements
Data Entry
Office Administration
Attention to Detail
Bookkeeping
Administrative Support
Team Player
Customer Service
Disposition
Catering
Conflict
Facilities Management

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