Receptionist & Junior Secretary
5 days ago
Receptionist & Junior Secretary
- Greeting and receiving clients/visitors
- Facilitate booking of meeting rooms and visitor desks
- Dialing in to Video Conference meetings
- Working with Office assistant to set up visitor desk
- Answer, screen and transfer of telephone calls
- Provide clerical and administrative duties
- Onboard visitors and new joiners
- Assist with uploading of invoices and maintaining proper records
- Facilities management, liaising with building management/landlord
- Maintaining contracts with vendors (filters for water dispenser, plants, fire extinguishers etc.)
- Maintaining front of house, liaising with cleaners
- Incoming and outgoing mails/parcels, DHL, FedEx
- Events (name badges, reception, catering)
- Maintaining of pantry and office stationery supplies
- Fire Warden / First-Aid Trained
- Covering secretary for 4 partners and 6 associates
- Travel arrangements - flights/hotels/airport transfers
- Calendar management (meetings, restaurant booking etc.)
- Expense reimbursements
- Conflict Searches, Matter opening, KYC/AML
- ACRA searches, e-Litigation searches
- Time Entries
- Redline and document comparisons
- Documentations (engagement letters, draft letters, PowerPoint)
- Printing/Scanning, Document Bindings
Microsoft Office
Legal Documents
Archiving
Travel Arrangements
Data Entry
Office Administration
Attention to Detail
Bookkeeping
Administrative Support
Team Player
Customer Service
Disposition
Catering
Conflict
Facilities Management
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Junior Secretary
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Corporate Secretary Executive
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Secretary / Junior Executive Assistant
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Corporate Secretary Executive
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Bank Junior Secretary
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Corporate Secretarial Executive #71641
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