Events Cum Admin Support Backend

3 weeks ago


Singapore P-SERV PTE LTD Full time
Roles & Responsibilities

Exciting Career Opportunities with a Leading Government Statutory Board in Communications & Cyber Security

Event Support:

  • Manage queries related to event logistics and booking requests via email.
  • Responsible for coordinating and managing administrative tasks based on requestor requirements.
  • Assist in the preparation of event forecasts to be communicated to relevant departments.
  • Support on-site operations during events, ensuring smooth execution and troubleshooting any issues that arise.
  • Liaise with the AV team for the setup of AV systems before events.
  • Source and request quotations for venues and catering when required.

Office Administrative Support:

  • Oversee office equipment and pantry supplies, including ordering name cards, etc.
  • Manage budgets, contracts, and procurement for telecommunications, newspaper and magazine subscriptions, and copiers.
  • Oversee resource bookings such as meeting rooms and office facilities.
  • Coordinate catering/refreshment arrangements for VIPs and staff.
  • Manage First Aid/AED equipment.
  • Handle gift declarations and disposals.
  • Manage transport and travel arrangements.
  • Oversee displays and signage when required.
  • Provide other administrative support for office management.

Job Requirement

  • Min Diploma in any discipline
  • Prior relevant experience in event management or in the job scope would be an advantage
  • Able to work in a fast pace and challenging environment
  • Meticulous, diligent, well-organised with good time management abilities
  • Team player with interpersonal and negotiation skills
  • Self-motivated with high level of initiative and sense of urgency

Working Hours

  • Mondays to Fridays, 8:30am – 6pm (1hr lunch break)
  • City Hall MRT

Shortlisted candidates will be notified.

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EA License No: 90C3494 | EA Personnel No: R21100082 (Mavis Goh)

Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Travel Arrangements
Cyber Security
Interpersonal Skills
Arranging
VIP
Office Management
Procurement
Office Administration
Administrative Support
Team Player
Catering

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