Administrative Assistant

3 weeks ago


Singapore ETAVOLT PTE. LTD. Full time
Roles & Responsibilities

Job Overview

We are seeking a Back Office Administrative Assistant to manage grant administration, legal documents, customer outreach, and office duties. The role focuses on maintaining organized documentation, managing workflows, and communicating with IP partners and customers.

The position requires strong organizational skills and multitasking abilities, combining administrative work with customer engagement.

Key Responsibilities1. Grants and Funding
  • Following up on grant deadlines and collating relevant grant documentations
  • Post-grant administrative tasks such as handling claims
2. Legal Document Management
  • Liaising with IP partners (IP lawyers, IPI, consulting firms)
  • Follow up on IP application deadlines
  • Follow up on IP related payments
  • Management of Non-Disclosure Agreements (NDAs)
  • Management of Memorandum of Understandings (MoUs)
  • Management of other business related legal documentations such as licensing agreements etc.
3. Outreach and Correspondence
  • Perform outreach activities to identified prospective customers such as emails, cold calls etc.
  • Respond to enquiries from company website or company enquiry email address
  • Keep a correspondence record for companies and product interests
  • Based on correspondence records, perform follow up for companies that have not responded
4. Office Admin Support
  • Documentation and upkeep of company level meeting minutes, progress reports and other administrative documents including billing and invoice records
  • Management and organization of EtaVolt shared drive
  • Upkeep of www.etavolt.com with regular updates of company activities or industry news
  • Management of EtaVolt LinkedIn account with regular updates of company activities or industry news
  • Implement any suitable administrative practices and standard operating procedures to enhance office efficiency and productivity
  • Perform any ad-hoc duties as required


Tell employers what skills you have

Document Management
Licensing
Microsoft Office
Legal Documents
Customer Relationships
Data Entry
Website Management
Grants
IP
Administrative Support
LinkedIn Ads

  • Singapore RADUGA PTE LTD Full time

    Roles & ResponsibilitiesWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Including supporting to sales...


  • Singapore S & P MANPOWER AGENCY PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and...


  • Singapore S & P MANPOWER AGENCY PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and...


  • Singapore S & P MANPOWER AGENCY PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and...


  • Singapore ACROMETA GROUP LIMITED Full time

    Roles & ResponsibilitiesWe are looking for a highly organized and detail-oriented Administrative Assistant to support our Human Resources department and assist the Directors with administrative tasks. This individual will focus primarily on HR-related activities but will also provide executive-level administrative support when needed. The ideal candidate...


  • Singapore ACROMETA GROUP LIMITED Full time

    Roles & ResponsibilitiesWe are looking for a highly organized and detail-oriented Administrative Assistant to support our Human Resources department and assist the Directors with administrative tasks. This individual will focus primarily on HR-related activities but will also provide executive-level administrative support when needed. The ideal candidate...


  • Singapore TADCASTER PUBS PTE. LTD. Full time

    Roles & ResponsibilitiesA leading and fun F&B company with presence over 10 years in Singapore is seeking to hire an Administrative Assistant role in the head office. Part Time and Full Time Role available.Job Title: Administrative AssistantJob Summary:We are seeking a highly organized and proactive Office Administrator & Personal Assistant to provide...


  • Singapore VIMBOX MOVERS PTE. LTD. Full time

    Roles & ResponsibilitiesWe are seeking a proactive Administrative Assistant to support our contract team. Your role will be key in ensuring efficient administrative operations and effective contract management processes.Duties & ResponsibilitiesHandle emails, inquiries, and incoming calls as necessary. Manage and organize project-related documents,...


  • Singapore CAREER STORY PTE. LTD. Full time

    Roles & ResponsibilitiesAdministrative Assistant (Banking Environment)The Administrative Assistant provides support to department heads by managing administrative tasks and coordinating operations. This role also involves assisting the Chief Executive as needed.Key Responsibilities: Serve as the central point of contact for the department. Prepare, edit,...


  • Singapore ABSOLUTE MS (S) PTE. LTD. Full time

    Roles & Responsibilities We're Hiring: Admin Assistant Are you an organized and detail-oriented individual looking for an opportunity in administration? Join our team as an Admin Assistant and be part of a dynamic and growing business Job Responsibilities: Handle general administrative tasks and office management Manage documentation, filing, Inventory of...


  • Singapore 5 DRUNKEN RABBITS HOLDING PTE. LTD. Full time

    Roles & ResponsibilitiesRoles & Responsibilities:An Admin Assistant provides general administrative support to ensure efficient office operations. Key responsibilities include assisting departments administration tasks, managing phone calls and emails, scheduling appointments, organizing files, handling correspondence, and assisting with office management...


  • Singapore ENG SENG LEE CONSTRUCTION COMPANY PRIVATE LIMITED Full time

    Roles & ResponsibilitiesWe are looking for Administrative Assistant to play a key role in supporting the company administrative work.Job Description & Scope:• Manage filing, document verification, and related checks, keeping filing system up to date and organised. • Oversee office administration tasks, including handling phone calls.• Support human...


  • Singapore VIMBOX MOVERS PTE. LTD. Full time

    Roles & ResponsibilitiesWe are seeking a proactive Administrative Assistant to support our contract team. Your role will be key in ensuring efficient administrative operations and effective contract management processes. Duties & Responsibilities Handle emails, inquiries, and incoming calls as necessary. Manage and organize project-related documents,...


  • Singapore EXPRESS GROUP ENTERPRISE PTE. LTD. Full time

    Roles & ResponsibilitiesHiring: Administrative Assistant (Female)We are looking for a dedicated and detail-oriented Administrative Assistant to join our team. If you are organized, proactive, and have strong communication skills, we'd love to hear from youJob Details:Office Hours: 9:00 AM to 7:00 PM Location: 54 Maude Road Start Date: After 1st interview...


  • Singapore EXPRESS GROUP ENTERPRISE PTE. LTD. Full time

    Roles & ResponsibilitiesHiring: Administrative Assistant (Female)We are looking for a dedicated and detail-oriented Administrative Assistant to join our team. If you are organized, proactive, and have strong communication skills, we'd love to hear from youJob Details:Office Hours: 9:00 AM to 7:00 PM Location: 54 Maude Road Start Date: After 1st interview...


  • Singapore SENG FA PILING PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description: We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for performing a variety of administrative tasks to ensure the smooth operation of our office. This position requires excellent organizational skills, multitasking abilities, and a...


  • Singapore FRANCYN ATELIER PTE. LTD. Full time

    Roles & ResponsibilitiesFounded in 2024, Francyn Atelier focuses on luxury interior design in Singapore, specializing in spaces that reflect timeless elegance. Each project we undertake merges classic design elements with contemporary needs, resulting in environments that are visually stunning and highly functional. As we continue to grow, we are seeking a...


  • Singapore FLYFISH JOBS PTE. LTD. Full time

    Roles & ResponsibilitiesAdministrative Assistant Responsibilities:Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel...


  • Singapore GO AHEAD EAGLES PTE. LTD. Full time

    Roles & ResponsibilitiesJoin Our Team Exciting Administrative Assistant Role in the Sports IndustryAre you passionate about sports and looking for an exciting career opportunity? Do you thrive in a fast-paced environment where organization and teamwork are key? We're hiring an Administrative Assistant to join our dynamic team in the sports industry, where we...


  • Singapore JOHN ETHANS INTERNATIONAL PTE. LTD. Full time

    Roles & ResponsibilitiesOur client is a reputable board consultancy services company. We are currently sourcing on behalf of our client for a General Administrative Assistant.The ideal candidate will handle various administrative tasks, ensuring efficient daily operations and smooth workflow. This role requires someone with strong organization skills, who is...