Crewing Executive

2 weeks ago


Singapore RAFFLES SHIPMANAGEMENT SERVICES PTE LTD Full time
Roles & Responsibilities

Responsibilities:

1. Seafarer Payroll Management:

  • Manage and oversee payroll for all assigned vessels, ensuring accuracy and timely payments in accordance with seafarer contracts.
  • Process reimbursements, allowances, deductions, and overtime in the payroll system, ensuring compliance with company policies and contractual agreements.
  • Ensure timely and accurate payment of balances, such as leave pay, medical leave pay, medical disbursements, and other allowances.

2. Cash to Master (CTM) and Allotments:

  • Arrange monthly CTM and liaise with port agents for quotations and remittance coordination.
  • Monitor CTM balances and perform month-end ship account closings.
  • Verify allotment lists for accuracy and ensure timely transfer to designated beneficiaries.

3.Compliance and Confidentiality:

  • Ensure payroll processes adhere to international labor standards (e.g., MLC 2006) and local statutory requirements.
  • Submit CPF contributions promptly for Singaporean seafarers.
  • Maintain strict confidentiality of payroll data and seafarer personal information.

4.Reporting and Analysis:

  • Prepare monthly payroll analysis reports, highlighting trends, discrepancies, and recommendations for improvement.
  • Perform month-end closings for vessel victualing accounts and provide detailed financial summaries as required.
  • Collaborate on tax reporting and compliance, ensuring deductions and filings are accurate and timely.

5. Issue Resolution and Training:

  • Address payroll-related inquiries and disputes from seafarers and their families, ensuring prompt and professional resolution.
  • Provide onboarding training for Master on payroll processes, allotment procedures, and financial policies.

6.Coordination and Communication:

  • Work closely with internal departments (e.g., Crew Operations, Accounting, HR) and external stakeholders (e.g., manning agencies, port agents) to ensure seamless payroll operations.
  • Prepare necessary correspondence for internal and external parties, including Masters and Accounts departments.

7.System and Process Optimization:

  • Monitor payroll systems for efficiency and accuracy, working with Crew manager and IT to implement updates and troubleshoot issues.
  • Identify and implement process improvements to enhance payroll management with Crew manager..
  • Explore automation opportunities to streamline payroll operations and reduce errors.

8. Audit and Risk Management:

  • Support internal and external audits by providing necessary documentation and addressing queries.
  • Monitor discrepancies and risks in payroll processes and implement corrective actions to prevent fraud or mismanagement.

9.Policy Development and Crisis Management:

  • Contribute to the development and updating of payroll-related policies to reflect regulatory changes and operational needs.
  • Establish contingency plans to ensure uninterrupted payroll processing during emergencies or system disruptions together with Crew manager.

Additional Duties:

  • Assist with special projects related to crew welfare, cost management, or other departmental needs as assigned by the Manager or management.
Requirements:
  • Minimum Diploma holder with 1-2 years of related working experience in the marine industry.
  • Good team player and able to work with minimum supervision.
  • Proficient with MS Office applications.
  • Good interpersonal, communication, and computer skills.
Tell employers what skills you have

Microsoft Office
Cost Management
Administration
Payroll
Accounting
Time Management
Team Player
Communications
Human Resources
payroll reporting
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