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Procurement Executive

1 month ago

Singapore GLOBAL SEARCH PARTNERS PTE. LTD. Full time
Roles & Responsibilities

Responsible for planning, defining contracting strategy for all terminals



Contracting Management

· Develop the Contracting Strategy appropriate for the project scope, project strategy and contractor market; to be involved as early as Investment Proposal in the development of Contracting Strategy.

· Manage the pre-qualification process;

· Set up the contract (s), execution of potential scope changes, schedule obstacles, and in cooperation and alignment with the Project Manager;

· Manage the tendering and contracting process up to contract awards;

· Set-up contracting, sourcing plan and organize Division/Global tender board according to Global Tender Procedure



Supplier Management

· Organize pre-qualification for the tender under allocation

· Ensure updating of approved vendor list for qualified vendors/contractors

· To organize and conduct site visit of contractors for growth projects as required.



Contract management:

· Ensure proper implementation and follow-up of procurement contracts

· Facilitate visibility and availability of contracts.

· Ensure adequate usage of contracts.

· Ensure that supplier contracts are managed in line with the specifications of the Procurement Policies and principles (compliance).

· Evaluate and improve use of contracts and decide on contract development together with stakeholders (e.g. termination or modification).

· Work with Project Manager to negotiate the Variation Orders for growth projects



Purchase to pay

· Effectively execute and/or manage the relevant S&P steps in the P2P process (Request, Approve, Order, Expedite and Receive) in order to get the right service/product at the right place at the right time. Effectively use the supporting ERP system.



Tendering

· For purchases without framework agreement, execute and manage an optimal supplier selection process via all required steps such as: conduct internal and market analysis, determine selection criteria, develop and evaluate RFI and RFP, execute clarification meetings, communicate to bidders and cooperate with internal business partners.



Project & Category Strategy Development

· Based on key categories of procurement plan, develop and execute a project strategy and category strategy. This includes conducting internal and external analyses, defining and agreeing with stakeholders on the best strategy in order to realize, secure and sustain optimal value for the business (in terms of costs, efficiency, risk, etc)..



Responsible for ensuring the availability of the goods and services according to functional budget and planning requirements


· Execute the annual terminal procurement plan and budget as per allocation

· Perform spend analysis, contract analyses, categories review, process improvement analyses and define initiatives to be included in the annual terminal procurement plan and budget cycle.

· Align the plan with all stakeholders and subsequently govern execution of the procurement plan.



Responsible for developing continuous process improvements through analyses

· Continuous reviewing S&P policies, standards and systems and propose improvement to the P2P process to Manager S&P.



Performance Measurement

· Understand and periodically measure and analyse processes and their performance/results by measuring global and local KPIs (e.g. P2P, savings,contractor safety, etc.). Provide recommendations to improve the performance



Job Requirements:

· Strong commercial awareness and experience of Contract Law, which include drafting contract/specification clauses.

· Proven experience in contract negotiations; vendor management.

· Strong negotiation and communication skills.

· Analytical and decisive with high initiative.

· A quick-learner, a good team player as well as possess the aptitude to work well independently.

· At least 3 years’ experience in Contracting Management or Procurement related experiences.

· Bachelor’s Degree in any discipline



Key Requirements:

  • Candidate to have EPC experience for services e.g. Civil works, mechanical works (not just buying equipment)
  • Able to administer EPC contracts in terms of reviewing deviations and accessing VO and contracting disputes


(EA Licence No. 14C7000)

(EA Personnel Registration No : R1110355)



Tell employers what skills you have

Negotiation
Strategy Development
Work Well Independently
Process Improvement
EPC
ERP
Contract Management
Purchasing
Market Analysis
Strategy
Procurement
Vendor Management
Contract Law
Team Player
Tendering
Sourcing