Personal Assistant

1 week ago


Singapore TIAN WEI SIGNATURE PTE. LTD. Full time
Roles & Responsibilities

Job Descriptions:

  1. Coordinate and manage the CEO's schedule, including scheduling meetings, appointments, and travel arrangements.
  2. Prioritize and manage time effectively, ensuring the CEO's commitments are met.
  3. Act as a primary point of contact between the CEO and internal/external stakeholders.
  4. Draft, review, and edit correspondence, reports, and presentations.
  5. Organize and coordinate meetings, conferences, and events, both on-site and off-site.
  6. Prepare agendas, documents, and materials for meetings; take and distribute meeting minutes.
  7. Manage and organize sensitive and confidential information, ensuring discretion and confidentiality at all times.
  8. Conduct research and gather data as needed for CEO's decision-making processes.
  9. Arrange domestic and international travel for the CEO, including flights, accommodations, and transportation.
  10. Perform general administrative tasks, including document preparation, filing, and record-keeping.
  11. Handle ad-hoc projects and tasks as assigned by the CEO.

Job Requirements:

  1. At least 2 years of experience and proven track of commitment in the position of a personal assistant.
  2. Must be experienced in baby and mother industry.
  3. Must be proficient in both English, Mandarin (to liaise mandarin-speaking stakeholders), and Cantonese (to liaise with cantonese-speaking vendors from Hong Kong)
  4. Detail-oriented with strong time management skills.
  5. Excellent interpersonal skills with a professional demeanor is a must.
  6. Ability to work individually and as part of a team.
  7. Able to start work immediately or with short notice is preferred.
Tell employers what skills you have

Microsoft PowerPoint
Calendar Management
Microsoft Office
Microsoft Excel
Travel Arrangements
Stress
Interpersonal Skills
Arranging
Job Descriptions
Administration
Data Entry
Cantonese
Transportation
Pressure
Administrative Support
Scheduling
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