Executive/Senior Executive, Administration

4 weeks ago

Singapore SPECTRA SECONDARY SCHOOL Full time
Roles & Responsibilities

Spectra Secondary School is a Specialised School for technically inclined students. A career at Spectra requires a deep passion to serve others coupled with professional pride and competence.


Job Purpose

Assist the Senior Manager, Admin & Procurement in the day-to-day administration of school and student matters


Responsibilities

  • Review and implement school and student admin policies in compliance with statutory legislations
  • Maintain integrity of data in MOE, ITE and school systems and applications, prepare and maintain students’ files and ensure accuracy, compliance and confidentiality
  • Administer student admission processes from enquiry management to application
  • Administer activities related to student management, such as financial assistance, preparation of class registers, photo charts, TransitLink School Smart cards, attendance lists, transfer requests, renewal of student pass etc.
  • Support school management by collating and preparing student reports on school attendance, administering surveys, entrance tests and interviews
  • Provide secretariat support involving student results processing and progression, such as generating and printing progress reports, School’s Graduation Certificate, ITE Statement of Results etc.
  • Coordinate with external organizations/agencies to provide annual students’ health and dental checks, NRIC registration, food catering etc.
  • Use appropriate e-transaction portals to perform different e-transactions competently
  • Provide support to help ensure student’s wellbeing, such as administering first aid and chaperoning students to clinics/hospital
  • Perform front counter services, including attending to walk-ins and phone calls, as well as managing lost & found items
  • Provide administrative and logistical support for meetings, school activities and events
  • Support in Admin-related purchases, including preparation of purchase requests and evaluation of bids
  • Demonstrate an understanding of the needs of the students and act as role model to shape their values and behaviours positively through daily interactions
  • Any other duties assigned by the supervisor to provide administrative support to the General Office

Requirements

  • Preferably with 3 years of relevant working experience in MOE schools
  • Proficient in Microsoft® Office applications
  • Fluent in spoken and written English
  • Diploma in any discipline

If you are a highly motivated and engaging individual who wants to contribute to the holistic development of students, please write to us. Only shortlisted candidates will be notified.


Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Written English
Interpersonal Skills
Office Management
Administration
Procurement
Written Communications
First Aid
Administrative Support
Team Player
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