Operations Assistant

2 weeks ago

Singapore LIVINGSTONE HEALTH LTD. Full time
Roles & Responsibilities

We are seeking a proactive and dedicated Operations Assistant (Clinical) to support the daily administrative and operational functions of our clinic and HQ. This role requires a customer-focused approach to ensure seamless patient care, effective vendor coordination, and efficient clinical operations. The ideal candidate will be detail-oriented and resourceful, assisting in the management of daily operations across the organization. Additionally, this role will support the Operations Head in ensuring operational efficiency across the Group's entities by overseeing facilities, corporate governance, and accreditation matters.

Key Responsibilities:

Reception & Patient Coordination:

  • Provide a welcoming and professional experience for patients.
  • Handle inquiries regarding clinic services and respond to telephone calls professionally.
  • Manage patient appointments and scheduling efficiently.

Administrative Support:

  • Maintain accurate and updated patient records.
  • Guide patients through clinical procedures and insurance claims processes.
  • Facilitate online billing, claims submissions for panel insurances, and financial counseling.
  • Ensure smooth internal and external communication to optimize workflow.
  • Arrange hospital admissions, laboratory, and imaging services as needed.
  • Support discussions between patients and healthcare providers.
  • Monitor clinic inventory levels and manage stock replenishment.

Clinical Assistance:

  • Dispense medications following doctors' instructions.
  • Provide assistance during consultations when required.
  • Maintain cleanliness and safety within the clinic premises.
  • Ensure medical equipment is sterilized and hygiene protocols are followed.

Facilities Management:

  • Oversee the regular maintenance of the Group's facilities to ensure smooth operations.
  • Supervise and coordinate daily operations for timely and effective service delivery.
  • Implement standard operating procedures to uphold safety and functionality.
  • Manage repair and refurbishment projects within the Group's facilities.
  • Ensure compliance with safety regulations and industry standards.
  • Coordinate IT-related matters, including maintenance, troubleshooting, and vendor liaison.

Corporate Governance & Compliance:

  • Manage the Group's insurance portfolio to ensure adequate coverage.
  • Oversee regulatory compliance, including monitoring and maintaining licenses (MOH, NEA, MOM).
  • Track and manage the Group's tenancy agreements.
  • Facilitate internal and external corporate audits.

Accreditation & Empanelment:

  • Manage accreditation processes with medical institutions and corporate insurance providers to maintain partnerships and service accessibility.

Job Requirements:

  • Minimum 'O' Levels or Diploma.
  • Strong interpersonal skills for effective communication with patients, healthcare professionals, and external partners.
  • Diploma or equivalent qualifications in Business Administration, Operations Management, IT or a related field preferred.
  • Experience in healthcare or corporate operations is beneficial.
  • Strong problem-solving skills to address operational challenges effectively.
  • Excellent communication and organizational skills.
  • Ability to collaborate effectively with various stakeholders.
  • Proficiency in IT systems and operational software will be an advantage.
  • Ability to work on weekends when required.

This role offers an opportunity to contribute to the efficient delivery of healthcare services while ensuring compliance with industry standards. If you are detail-oriented and passionate about operational excellence, we welcome you to apply.

Tell employers what skills you have

Corporate Governance
Operational Excellence
Interpersonal Skills
Inventory
Operations Management
Counseling
Administration
Clinical Operations
Vendor Coordination
Customerfocused
Compliance
Audits
Administrative Support
Scheduling
Facilities Management

  • IT Operations Manager

    7 days ago

    Singapore MICROSOFT OPERATIONS PTE LTD Full time

    Roles & ResponsibilitiesOverviewAs a Microsoft Datacenter IT Operations Manager (ITOM), you lead and manage a team of individual contributors as well as overseeing data center site services and logistics. This role will give you an opportunity to lead highly effective team.Microsoft's Cloud Operations & Innovation (CO+I) is the engine that powers our cloud...

  • Assistant Manager, Global Store Planning

    4 weeks ago

    Singapore COACH OPERATIONS SINGAPORE PTE. LTD. Full time

    Roles & ResponsibilitiesExplore the possibilities across our global house of brands. Defined by inclusivity rather than exclusivity, Tapestry embraces the exploration of individuality and invests in helping you grow personally and professionally. Every individual in our global house has the opportunity to make an impact, learn and be part of our growing and...

  • Assistant Manager, Global Store Planning

    3 weeks ago

    Singapore COACH OPERATIONS SINGAPORE PTE. LTD. Full time

    Roles & ResponsibilitiesExplore the possibilities across our global house of brands. Defined by inclusivity rather than exclusivity, Tapestry embraces the exploration of individuality and invests in helping you grow personally and professionally. Every individual in our global house has the opportunity to make an impact, learn and be part of our growing and...

  • Engineer - Global Quality Operation Lab Strategic Planning

    2 weeks ago

    Singapore MICRON SEMICONDUCTOR ASIA OPERATIONS PTE. LTD. Full time

    Roles & ResponsibilitiesAt Micron, we are searching for an outstanding Engineer - Global Quality (GQ) Operation Lab Strategic Planning to join our highly skilled team in Singapore.As strategic planners, we are responsible to own and manage the assessment and the planning of securing GQ Ops resources: the required budget, capacity, and headcount, using...

  • Operation Assistant

    2 weeks ago

    Singapore Changi Golf Club Full time

    Roles & ResponsibilitiesJob Summary:The Operations Assistant will support the daily operations of the club, ensuring smooth and efficient workflows across various departments. This role involves administrative support, coordination of events and services, and assisting in operational tasks to enhance member experience and club efficiency.Key...

  • Commis Cook

    3 weeks ago

    Singapore A OPERATIONS PTE. LTD. Full time

    Roles & ResponsibilitiesSunset Hospitality Group is a leading multinational lifestyle hospitality group, with a wide portfolio encompassing Hotels & Resorts, Restaurants, Beach Clubs, Nightclubs, Fitness Centers, and more.SHG operates over 81 venues and with presence in 22 countries with a commitment to deliver authentic & diverse hospitality experiences...

  • Commis Cook

    3 weeks ago

    Singapore A.SUNSET OPERATIONS PTE. LTD. Full time

    Roles & ResponsibilitiesSunset Hospitality Group is a leading multinational lifestyle hospitality group, with a wide portfolio encompassing Hotels & Resorts, Restaurants, Beach Clubs, Nightclubs, Fitness Centers, and more.SHG operates over 81 venues and with presence in 22 countries with a commitment to deliver authentic & diverse hospitality experiences...

  • Operations Assistant

    4 weeks ago

    Singapore LIANNEX CORPORATION (S) PTE LTD Full time

    Roles & ResponsibilitiesJob ScopeOperations Assistant will be responsible for documentation for: Billing Procurement, parts issuance and costs tracking Assisting in handling customers' service request and tasking operations Assisting in general administrative functions such as preparation of tender documents and meetings arrangements, etc.Qualification...

  • Operations Assistant

    3 weeks ago

    Singapore LIANNEX CORPORATION (S) PTE LTD Full time

    Roles & ResponsibilitiesJob ScopeOperations Assistant will be responsible for documentation for: Billing Procurement, parts issuance and costs tracking Assisting in handling customers' service request and tasking operations Assisting in general administrative functions such as preparation of tender documents and meetings arrangements, etc.Qualification...

  • Operations Assistant

    20 hours ago

    Singapore Recruit Express Pte Ltd Full time

    As an Operations Assistant, you will work closely with our clinical team to ensure the smooth operation of our clinic.Your responsibilities will include:Assisting in frontloading in accordance with standard work processesProviding patient information timely and accuratelySupporting data analysis and mini-projectsWe offer a supportive working environment and...

  • Assistant of Operations

    1 day ago

    Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Roles & ResponsibilitiesAssistant Head of Operations & DevelopmentWorking hours: 5 days, 9:00am – 6:00pm Location: Buangkok Salary: $4300 - $5000Responsibilities:Management FunctionSupervise the daily operations in the Hostel according to the SOPs. Ensure Youth Work Associates (YWAs) and Night Residential Care Worker (NRCW) understanding and alignment...

  • Operations Assistant

    4 weeks ago

    Singapore ELG UTICA ALLOYS SINGAPORE PTE. LTD. Full time

    Roles & ResponsibilitiesThe Operations Assistant performs general clerical operations tasks that are routine and/or repetitive in nature.Duties may include:· Processing paperwork for warehouse.· Logging of data into the system for warehouse.· Assist in receiving and acknowledgement of goods for warehouse.· Filing, photocopying, faxing, preparing and...

  • Front End Cost Operation Strategic(FECOS) Inventory Control

    3 weeks ago

    Singapore MICRON SEMICONDUCTOR ASIA OPERATIONS PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibilities :Performance Management. Drive Micron Behaviors and FE Central team competencies.. Ensure clear direction, performance goals, job profiles and job expectations are established for all Team Members.. Provide a work environment that empowers team members to creatively improve their work environment, instills a sense of...

  • Operations Assistant

    2 weeks ago

    Singapore PHOENIX MEDICAL GROUP PTE. LTD. Full time

    Roles & ResponsibilitiesWe are seeking a proactive and dedicated Operations Assistant (Clinical) to support the daily administrative and operational functions of our clinic and HQ. This role requires a customer-focused approach to ensure seamless patient care, effective vendor coordination, and efficient clinical operations. The ideal candidate will be...

  • Operation Assistant

    3 weeks ago

    Singapore OAKEN PTE. LTD. Full time

    Roles & ResponsibilitiesOperations Assistant Location: Macpherson, Singapore Base Salary: $2,300/month Company: Oaken Pte Ltd Job Type: Full-timeAbout Us:Oaken Pte Ltd is a professional massage center dedicated to providing exceptional wellness services to our clients. We pride ourselves on creating a relaxing and welcoming environment for both customers...

  • Operations Assistant

    2 days ago

    Singapore Wanhe International Singapore Pte Ltd Full time

    Job Title: Operations Assistant Work Arrangement: Onsite Compensation Range: SGD 2,500 - 3,200 Employment Status: Full-time About Us Wanhe International Singapore Pte Ltd is a local company specializing in international cultural exchange, education, and human resources projects. Role Overview We are seeking a detail-oriented, proactive, and highly organized...

  • Operations Assistant

    1 day ago

    Singapore APSN EDUCATION SERVICES LTD. Full time

    Roles & ResponsibilitiesJOB PURPOSEAssist the Operation Manager and Administrative and Operation Executive in managing school's operations relating to school safety, security, cleanliness, logistics and vendor management.KEY RESPONSIBILITIESAssist the Operation Manager in handling:Estate and Facilities ManagementLiaising with contractors on estate...

  • Operation Assistant

    1 day ago

    Singapore LIBERTE HR SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesAbout AllkinFounded in 1978 as Singapore's first family service centre, Allkin Singapore (formerly known as AMKFSC Community Services) is a leading community-driven social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.Through our service offerings, strategic...

  • Operations Assistant

    2 weeks ago

    Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Roles & ResponsibilitiesOperations Assistant (International Trade) Salary: $2800 - $3200Working Days : Mon - FriWorking hours: 9am - 6pmLocation: Woodlands Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service...

  • Operations Assistant

    3 weeks ago

    Singapore IOR GLOBAL APAC PTE. LTD. Full time

    Roles & ResponsibilitiesThe Company:IOR Global is a privately owned international company that provides services in the international trade industry, acting as Importer and Exporter of Records in different countries (more than 100 worldwide).IOR Global is a dynamic company with more than 10 years in the market.The company has 3 offices where all operations...