Admin Executive

3 weeks ago


Singapore CIVIL SERVICE CLUB Full time
Roles & Responsibilities

Admin Executive (Contract)

Contract Period: 2 months


This position is to report to Manager (Corporate Services) and the Assistant Managers and provide support to ensure the smooth operations of the HR/Admin Department.


What you’ll be doing:

  • Manage reception area and responsible all receptionist duties. Answering of calls and redirect accordingly.
  • Responsible for department administrative support duties such as AOR, invoice processing to finance, recording of expenses etc.
  • Processing daily outgoing mails using of the franking machine, arranging weekly courier service etc.
  • To disseminate the incoming mails and despatch to the relevant departments.
  • To buy and prepare the refreshment for all meetings.
  • To ensure that the Boardroom and Meeting rooms are set-up properly and ready for the meeting.
  • To ensure there is enough inventory for the coffee capsule, tea, cups, plates, cutlery, boxes etc.
  • Assist the department in organising any Staff Events.
  • Responsible for general corporate office administration duties like procurement of office stationery supplies.
  • Other general administrative or corporate service duties as assigned by Manager, Corporate Services and Assistant Managers.

We want you, if you have/are:

  • At least a Diploma in Administrative or its equivalent.
  • Minimum 3 years working experience in doing Admin.
  • Service oriented with good written & verbal communication skills.
  • A team-player with good interpersonal skills.
  • Able to work independently, meticulous and self-motivated.
  • Able to start work immediately or on short notice will be preferred.

Interested candidates are to send in detailed resume stating current and expected salary, together with a recent photograph. We regret that only shortlisted candidates will be notified.


Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Interpersonal Skills
Inventory
Arranging
Invoicing
Administration
Procurement
Office Administration
Accurate Data Entry
Administrative Support
Corporate Services
Set up of Meetings
Able To Work Independently
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