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Administrative Officer

4 weeks ago

Singapore BOYS' TOWN Full time
Roles & Responsibilities

Job Purpose


To carry out all administrative and reception duties of Boy’s Town.


Responsibilities


  • To support reception duties, visitors’ management and coordinate and sorting of all incoming mail.
  • To answer calls from the public and provide accurate, satisfactory answers to their queries and concerns.
  • To handle end-to-end administrative matters.
  • Ensure proper filing, documentation and data entry as directed.
  • To send/collect letters and other documents to the Post Office daily.
  • Sort and distribute incoming mail.
  • Other ad-hoc duties as assigned (e.g. banking, collection/dispatch of documents etc.).
  • To apply administrative policies, processes, and practices (Corporate governance).
  • To manage office inventory, track and monitor office inventory to ensure office functionality using Odoo Inventory Management System.
  • Submit admin-related invoices in the AG system and expense tracking.
  • To support and maintain contract e-filing system.T
  • To execute new projects for the Admin department.
  • To participate in Task Forces and/or committees assigned by the Manager of Finance & Admin and/or Assistant Director of Corporate Services, when necessary.
  • To assist in events planning (eg Board meetings, company events etc)
  • To ensure/ support/ monitor the relevant SOPs and/ or participate in the internal or external audit requirement or MSF case management/ audit process.
  • To monitor, update and track Admin expenses and provide regular updates to Manager of Finance & Admin and/or Assistant Director of Corporate Services.
  • To monitor and track the budget allocated.
  • Any other duties assigned.

Job Requirements

  • Minimum O Level or Diploma
  • At least 2 years of relevant working experience.
  • Good in record keeping (filing/documentation etc.).
  • Proficient in Microsoft Outlook, Excel, Word, PowerPoint.
  • Good interpersonal and communication skills.

Tell employers what skills you have

Outlook
Excellent Communication Skills
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Inventory
Risk Management
Administration
Data Entry
PowerPoint
Inventory Management
Office Administration
Administrative Support
Budgeting
Team Player
Microsoft Word
Customer Service
Corporate Services

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