admin secretary
2 weeks ago
provides crucial administrative and secretarial support, managing schedules, handling correspondence, and organizing meetings, acting as a vital point of contact for clients and visitors.
Here's a more detailed breakdown of the common duties and responsibilities of an Admin Secretary:
Core Responsibilities:
- Administrative Support:Managing schedules and appointments.
Handling correspondence, including emails, letters, and reports.
Preparing presentations and reports.
Maintaining office records and files.
Ordering office supplies and managing inventory.
Processing invoices and payments. - Communication and Client Relations:Answering phones and directing calls.
Acting as the first point of contact for clients and visitors.
Handling inquiries and resolving issues.
Ensuring professional and efficient communication. - Organization and Coordination:Organizing meetings and conferences.
Coordinating travel arrangements.
Managing budgets and expenses.
Ensuring smooth office operations. - Data Management:Updating and maintaining databases and records.
Ensuring data accuracy and confidentiality. - Other Duties:Assisting with special projects and tasks as needed.
Maintaining a clean and organized workspace.
Skills and Qualities:
- Strong organizational skills: Ability to manage time effectively and prioritize tasks.
- Excellent communication skills: Clear and professional communication, both written and verbal.
- Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook.
- Good interpersonal skills: Ability to interact professionally with clients and colleagues.
- Attention to detail: Accuracy in tasks and data entry.
- Problem-solving skills: Ability to identify and resolve issues efficiently.
- Ability to work independently and as part of a team .
Outlook
Excellent Communication Skills
Budgets
Microsoft Office
Strong Attention To Detail
Ability To Work Independently
Travel Arrangements
Interpersonal Skills
Inventory
Data Entry
Word Processing
Attention to Detail
Administrative Support
Directing
Databases
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