Admin Executive

4 weeks ago

Singapore INTEGRATED INTERNATIONAL SCHOOL PTE. LTD. Full time
Roles & Responsibilities

Job Description & Requirements

Boutique international school is looking for an experienced, highly people-centered Administrative Executive, with a proven track record to grow the school's enrolments and to assist the Office Manager in managing day-to-day operations as well as to support the leadership team. We are a multi-cultural, warm, and supportive team that offers educational opportunities to international students of diverse learning preferences and special education needs. We are expanding and looking for a dynamic, patient, professional, and customer-service oriented team player to fill this position and join our family.


Administrative Executive


The Administrative Executive works closely with the CEO, COO, Office Manager and leadership team to ensure the smooth running of daily operations and heads admissions efforts to grow student recruitment and enrolment. The candidate will also work in tandem with the Office Manager and Marketing department to increase brand awareness and take a pro-active approach to identifying business development and marketing opportunities.


Responsibilities:


● Act as first point of contact for any inquiries from prospective families

● Assist Office Manager in daily operations

● Assist Office Manager in maintaining Edutrust Manuals, standard operating procedures and relevant documentation in line with EduTrust requirements

● Provide and manage administrative support needed by the school

● Continually enhance the administrative systems and processes in the school in consultation with the Office Manager, CEO and/or leadership team

● Maintain and keep up to date all student information in school management system and hard copy student admin folders

● Maintain and keep up to date staff information on school management system and NAS

● Basic book-keeping

● Assist in invoicing and issuance of receipts

● Maintain office services by organising office operations and procedures

● Monitor and respond to parent/customer inquiries (during school term and when on holiday at least once per week)

● Assist prospective families in admissions process (start to finish)

● Create reports for submission to management (e.g., monthly staff attendance, admissions figures, etc.)

● Attend to front desk matters

● Maintain cleanliness and aesthetics of front desk, waiting area and admin room

● Maintain and keep up to date files, folders (whether digital or hard copy)

● Maintain or enhance the student administrative and learning support services

● Assist in update staff on changes in routine, events, information relating to students/parents/vendors/other day to day operations

● Liaise with the Quality Assurance Executive to ensure all standard operating policies and Edutrust documentation is accurately prepared and filed

● Maintain and update data for enquiries, applications, tours and events, monitor current school enrolment and potential joiners and leavers and provide monthly and annual data/stats



Qualifications and Skills Requirements:


● Minimum Bachelor’s degree in education/communication & marketing/business administration/HR and/or relevant fields

● Minimum 1 year of experience working in education admissions/sales/marketing

● Understanding of special education is highly desirable

● Experience working in a multi-cultural and international environment

● Excellent customer service skills

● Demonstrated success in student recruitment/sales and marketing

● Excellent communication and interpersonal skills

● Ability to take initiative to drive innovative and collaborative initiatives to contribute to the growth of the school

● Minimum 2-year commitment to the Company

We seek your understanding that only shortlisted candidates will be contacted for an interview and look forward to speaking with you. The remuneration package is commensurate with qualifications, demonstrated track record and experience.


Tell employers what skills you have

Customer Service Skills
Aesthetics
Microsoft Office
Microsoft Excel
Quality Assurance
Interpersonal Skills
Invoicing
Administration
Payroll
Special Education
Bookkeeping
Administrative Support
Team Player
Brand Awareness

  • Executive, admin

    3 weeks ago

    Singapore NIVABIZ PTE. LTD. Full time

    Reporting to the Executive Vice President, the Executive Admin will provide comprehensive administrative and secretariat support to the senior leadership team in the Aerostructure and Systems line of business grouping. The role involves managing calendars, coordinating meetings, handling sensitive information, and supporting the department in general admin...

  • Executive, admin

    3 weeks ago

    Singapore ST Engineering Aerospace Full time

    ST Engineering is a global technology, defence and engineering group with a diverse portfolio of businesses across the aerospace, smart city, defence and public security segments. The Group harnesses technology and innovation to solve real-world problems, enabling a more secure and sustainable world. Headquartered in Singapore, it has operations spanning...

  • HR & Admin Executive

    2 weeks ago

    Singapore RELATIONSHIP STUDIO PTE. LTD. Full time

    Roles & ResponsibilitiesAbout UsWe are a Training Provider that goes beyond the books and traditional theories to discover your strengths, blind spots and needs, coach you on managing the sensitivity in every relationship, and recommend what works best – helping you achieve a high self-mastery level of self-awareness and personality integration. We also...

  • Admin Executive

    2 months ago

    Singapore FORTRESS INTELLIGENCE PTE. LTD. Full time

    Roles & ResponsibilitiesJob Title: Admin ExecutiveLocation: Jurong (shuttle available from Jurong East MRT)Timing: 9am to 5:30pm Workdays: Mondays to Fridays Duration: 1 year contractJob Scope: Processing of patients' registration, height/weight measurements, collect payments, filing and admin duties as assigned by the medical centre.Requirements:- Some...

  • Admin accounts executive

    3 weeks ago

    Singapore CPA SERVICES PTE. LTD. Full time

    Join our team as an Admin & Accounts Executive! This unique role combines the worlds of finance and administration, offering you diverse challenges and growth opportunities. Be the driving force behind our operations and ensure seamless office management. Embrace this dynamic position and embark on an exciting journey with us today! Roles &...

  • Sales admin executive

    1 week ago

    Singapore Techwaregroup Full time

    #Sales Admin #Admin Executive #Adminstrative #Microsoft Excel #Microsoft Word #Contract #Permanent #ERP Job Location: Singapore East Ubi Job Types: Permanent, Contract, Full Time, Onsite, 5 days Business Sector:Semiconductor Tools Manufacturing Company Provides Turnkey Tooling Solutions for Semiconductor Assembly and Test: Design, R&D, Material and...

  • Admin executive

    2 days ago

    Singapore Recruit Express Pte Ltd. Full time

    Admin Executive (HEALTHCARE ADMIN, WEST) #HJW Singapore | Posted: Nov 22, 2024 You will provide operations and administrative support to the Department in managing the delivery of hospital-defined strategic goals and initiatives on clinical/development services through assistance on project management activities and oversight of patient workflows. The scope...

  • Sales admin executive

    3 weeks ago

    Singapore Techwaregroup Full time

    #Sales Admin #Admin Executive #Adminstrative #Microsoft Excel #Microsoft Word #Contract #Permanent #ERP Job Location: Singapore East UbiJob Types: Permanent, Contract, Full Time, Onsite, 5 daysBusiness Sector: Semiconductor Tools Manufacturing Company Provides Turnkey Tooling Solutions for Semiconductor Assembly and Test: Design, R&D, Material and...

  • Admin and Account Executive

    4 weeks ago

    Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Roles & ResponsibilitiesAdmin and Account ExecutiveWorking Hours: Monday-Friday [ 830am - 530pm ]Address: Bukit Batok, Singapore 659592Salary: $2,500-$3,000Responsibilities: Ensuring the accuracy of financial documents, as well as their compliance with relevant laws and regulations Preparing and maintaining important financial reports Consolidate a...

  • Admin/Medical Records Executive

    4 weeks ago

    Singapore FORTRESS INTELLIGENCE PTE. LTD. Full time

    Roles & ResponsibilitiesJob Title: Admin Support cum Medical Records ExecutiveLocation: Jurong (shuttle available from Jurong East MRT)Timing: 9am to 5:30pmWorkdays: Mondays to FridaysDuration: 1 year contractJob Scope: Processing of patient's medical records, updating in management system, filing and admin duties as assigned by the medical...

  • Sales & Admin Executive (Perfume)

    4 weeks ago

    Singapore MAVENSIDE CONSULTING PTE. LTD. Full time

    Roles & ResponsibilitiesOur client is a professional company with over 30 years of perfume and cosmetic distribution. Currently, they are looking for Sales & Admin Executive to assist them in their growing business.Candidates who are looking for good mentorship with hands-on experience are highly encouraged to apply.Job Highlights Industry: Perfume ...

  • IT cum Admin Executive

    2 months ago

    Singapore DASHMESH SINGAPORE PTE. LTD. Full time

    Roles & ResponsibilitiesJob Title and ResponsibilitiesIT Related Scope Managing the IT department and ensuring the smooth operation of all technology systems. Evaluating new technologies and identifying opportunities to improve business efficiency and productivity. Able to troubleshoot Computer related issues Ensuring the security of data and information...

  • Accounts and admin executive

    3 weeks ago

    Singapore JAC Recruitment Pte Ltd Full time

    Headquartered in Singapore, our client in the consulting industry has a presence in 5 countries. As part of expansion, the team is looking for an Accounts and Admin Executive. This role will report to the Admin Manager directly. RESPONSIBILITIES Support month-end closing and work closely with outsourced accountant. Maintain and update financial...

  • Admin Executive

    2 weeks ago

    Singapore O'RYAN CONSTRUCTIONS (PTE.) LTD. Full time

    Roles & ResponsibilitiesAdmin Executive $2400 to $3600Job responsibilities:Overseeing all kinds of administrative worksChecking and processing of AR and AP invoices for data accuracy.Organizing, collecting and filing sales orders using knowledge of electronic filing systems.Assisting in Daily management and arranging meetings.Attend to customer...

  • HR & Admin Executive

    2 weeks ago

    Singapore HONG TAI DEVELOPMENT PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description & RequirementsRequirements:· Proficient in the English & Chinese language.As a HR and Admin Executive, you must ensure due compliance and adherence to Singapore Employment Act and Company’s policies and procedures.Job Responsibilities• Handle recruitment process such as posting advertisement in the various job...

  • Office Admin Executive

    4 weeks ago

    Singapore GAIA LIFESTYLE HOLDINGS PTE. LTD. Full time

    Roles & ResponsibilitiesEstablished in 2019, Gaia Lifestyle Holdings Pte. Ltd. is a Food and Beverage (F&B) and Shared Services Company managing F&B Operations as well as providing support services to a rapidly growing Group of Companies in multiple industries comprising concert/live shows management and promotions, F&B, hospitality, and real estate...

  • HR and Admin Executive

    4 weeks ago

    Singapore TIME TREASURE ENGINEERING PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description & RequirementsRequirements:· Proficient in the English & Chinese language.As a HR and Admin Executive, you must ensure due compliance and adherence to Singapore Employment Act and Company’s policies and procedures.Job Responsibilities• Handle recruitment process such as posting advertisement in the various job...

  • Admin Executive

    2 weeks ago

    Singapore ISLAND MAIDS PTE. LTD. Full time

    Roles & ResponsibilitiesIsland Maids is a well-established maid agency with branch offices conveniently located around Singapore. We are looking for an admin executive who is able to manage the day to day coordinations across our offices. If you are a self motivated team player, we invite you to join us!Requirements Manage the arrival process of Migrant...

  • Admin Executive

    4 weeks ago

    Singapore SPECTRUM WERKS PRIVATE LIMITED Full time

    Roles & ResponsibilitiesAdmin ExecutiveMain Responsibilities:1Manage the day-to-day activities2Manage customers' enquires3Data Entry4Coordination with colleagues5Assist with account receivables6Any other ad-hoc duties assignedRequirements•Proficient in MS office•Fluency in both written and spoken English and Chinese•Good communication skill•Dynamic...

  • Conveyancing Executive/ Admin Executive

    2 weeks ago

    Singapore LAWHUB LLC Full time

    Roles & ResponsibilitiesLAWHUB LLC's established Conveyancing and Real Estate Department invites applications for the following:1) Conveyancing Executives to handling private property conveyancing matters (purchase/ refinancing/ BUC etc).2) Conveyancing Executive to handling HDB property conveyancing matters (purchase/ refinancing etc).3) Admin Executive to...