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Administrative Assistant

1 month ago

Singapore MEDEZE GROUP PTE. LTD. Full time
Roles & Responsibilities

The administrative assistant is responsible for providing personalized secretarial support to the COO as well as administrative support in a professional and timely manner. The administrative executive works one-to-one with the COO on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization.


Duties & Responsibilities:

  • To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling etc.
  • Efficient document management such as printing and filing of the documents
  • Prepare sales quotations generate invoices, maintain a detailed sale, customers payment and delivery records
  • Assist with day-to-day operations of the office
  • Monitoring of office supplies
  • Perform secretarial support to COO
  • Ensure the cleanliness of the office
  • Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview and etc.
  • Help to organize new employee orientation, on-boarding and working schedules.
  • Attend to employee enquiry on HR related policies and practices.
  • Other administrative duties, tasks as assigned by COO

Requirements

  • 1-2 years of relevant experience
  • O-Level education or equivalent
  • Proficient in MS Office and Excel Software
  • Proficiency in English
  • Ability to multitask and prioritize daily workload
  • Good verbal and written communications skills
  • Ability to manage multiple projects simultaneously with effective time management skills.

Tell employers what skills you have

Document Management
Ability to Multitask
Microsoft Office
Microsoft Excel
Interpersonal Skills
Inventory
Arranging
Purchasing
Invoicing
Administration
Data Entry
Written Communications
Administrative Support
Team Player
Screening
Scheduling
Able To Work Independently

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