Administrative Assistant

7 days ago


Singapore GROWPIPO MARKETING PTE. LTD. Full time
Roles & Responsibilities

Matchmaking Support
  • Profile Matching: Assist matchmakers by reviewing client profiles and identifying potential matches based on compatibility criteria.
  • Research: Conduct background checks or research on potential matches to ensure they meet the company's standards.
  • Scheduling: Coordinate and schedule client meetings, consultations, and matchmaking sessions with matchmakers or relationship coaches.
  • Feedback Collection: Gather feedback from clients after dates or meetings to help refine future matches.
  • Client Communication: Serve as the first point of contact for clients, answering emails, phone calls, and inquiries about services.
  • Database Management: Maintain and update client profiles in the company's database, ensuring all information is accurate and up-to-date.
  • Filing and Record Keeping: Ensure all client records and company documents are filed correctly and kept confidential.
Event Coordination
  • Event Planning: Assist in organizing and coordinating matchmaking events, such as speed dating, mixers, or social gatherings.
  • Logistics: Handle the logistics of events, including venue booking, catering, invitations, and attendee lists.
  • On-Site Support: Provide on-site support during events, ensuring everything runs smoothly and addressing any issues that arise.
  • Project Assistance: Provide support on various projects, including research, data analysis, and presentation preparation.
Marketing and Social Media Support
  • Content Creation: Assist in creating content for social media platforms, newsletters, and the company website.
  • Campaign Support: Help with the execution of marketing campaigns, including email marketing, social media promotions, and event marketing.
Confidentiality and Discretion
  • Privacy Management: Handle sensitive client information with the utmost confidentiality and discretion.
  • Ethical Standards: Adhere to the company's ethical standards and ensure all interactions are conducted professionally.
  • Ad-Hoc Tasks: Perform any other duties as assigned by the matchmakers or company management to support the overall success of the business.
Key Skills and Qualities:
  • Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
  • Communication Skills: Strong written and verbal communication skills for interacting with clients and team members.
  • Attention to Detail: High level of accuracy in managing client information and administrative tasks.
  • Customer Service Orientation: A friendly and professional demeanor with a focus on client satisfaction.
  • Tech Savvy: Proficiency in office software (e.g., Microsoft Office, Google Workspace) and familiarity with CRM systems.

Discretion: Ability to handle sensitive information with confidentiality and tact.

Tell employers what skills you have

Background Checks
Document Management
Service Orientation
Social Media
Administrative Work
Interpersonal Skills
Email Marketing
Administration
Data Entry
Event Planning
Attention to Detail
Communication Skills
Office Software
Administrative Support
Team Player
Customer Service
Scheduling
Catering
Able To Work Independently

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