HR & Admin Assistant

7 months ago


Singapore SHUN YI CHENG CONTRACT ENGINEERING PTE LTD Full time
Roles & Responsibilities

HR Duties

  • Responsible for supporting the HR & Operations Department in full spectrum of human resource & administrative duties
  • Coordinates the induction/ orientation for new employees and handles exit clearance procedures
  • Handle MOM matters including work pass application/renewal/cancellation
  • Workers Dormitory arrangement, Coordinate with Training & Development dept on CSOC, Coretrade & Multi-skilling matters
  • Purchasing of Security bonds
  • Submission of government claims & training grants
  • Monitoring & keeping up to date training records
  • Assist in Company Audit ISO
  • License renewal & preparation of document for submission
  • Administering payroll & maintaining employee records
  • Monitoring & updating daily attendance of employees, administer leave/MC records and maintain a proper filing system
  • Documents signature circulation that is related to Top Management
  • Staff activities coordinator
  • Assisting with Employee Relations
  • Ad hoc HR duties assigned

Admin Duties

  • Responsible in admin duties to run business operation smoothly (Emails, phone calls, billings etc.)
  • Organize files and documents
  • Document drafting and preparation, Data entry and filing
  • To perform procurements of general supplies
  • Handle reception duties and attend to guests when needed
  • Assist in daily office/warehouse needs
  • Manage shipment coordination from various overseas and local suppliers.
  • Liaise with warehouse, suppliers, carriers, and freight forwarders to ensure smooth flow of shipments & ensure timely delivery
  • Follows company and departmental policies and procedures and internal control to promote and ensure efficient operations
  • Supporting ad hoc projects as necessary

Requirements

  • Minimum GCE 'N/O' Level/Diploma qualification
  • At least two years of related working experience in an administrative function (operations/logistics, human resources, or administration)
  • Good computer skills (Microsoft Office)
  • Experienced in Info-Tech payroll software, payroll and dormitory administration will be an added advantage
  • Excellent English skills, both verbal and written
  • Positive attitude and Team player but able to work independently
  • Able to multi-task while maintaining attention to detail and deadlines
  • Possess good organization communication and people's skills
  • Able to work under pressure

Tell employers what skills you have

Able To Multitask
Microsoft Office
ISO
Purchasing
Administration
Payroll
Data Entry
Grants
Document Drafting
Freight
Bonds
Team Player
Human Resources
Able To Work Independently
Circulation

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