HR & Admin Assistant
16 hours ago
Core responsibilities:
This job description is neither exhaustive nor exclusive and may be reviewed in the future depending upon operational requirements and staffing levels.
The Human Resource (HR) & Admin Assistant will support the HR & Admin Manager in a variety of personnel-related administrative duties and providing HR services to the business. The individual works independently with dedication and has a sense of urgency to meet tight deadlines. The individual also adopts a service excellence mindset and is passionate about addressing organizational and employees’ needs and issues.
- Regularly update and ensure accurate maintenance of employee database, p-files and other HR-related information
- Assist on the necessary for a smooth onboarding for new hires including preparing workstation, stationery, uniforms and PPE if applicable, etc
- Provide administrative support for work pass applications/ renewals/ cancellations
- Put up and maintain job postings on various platforms
- Take on the role of training coordinator and administer training for employees, such as following up on course approval, registration, after-training evaluation, etc and maintain up-to-date training forms/ records
- Take on the role of approver and ensure drivers’ trip claims are correct prior to approving them
- Plan, coordinate and organise, which are inclusive but not limited to meetings, company events, etc
- Manage the maintenance and housekeeping of office premises and equipment such as copiers, air-conditioners, water dispensers, etc
- Assist with general administration and other ad-hoc tasks as assigned by Manager
Minimum Educational Qualifications/ Experience required:
- GCE ‘O’ Level/ Higher Nitec/ Diploma in Human Resource or equivalent
- Minimum 1 year of HR-related experience
Skills and knowledge required:
- Proficient in Microsoft Word, Excel, Outlook and PowerPoint
- Knowledge of Unit4 Prosoft HRMS is an added advantage
- Good knowledge of Singapore Employment Act and/or local labour legislation
- Organised, meticulous, self-motivated and able to work independently
- Takes initiative to make things happen
- Able to work under pressure in a fast-paced environment and with a sense of urgency to meet deadlines
- Service-oriented with good interpersonal and communication skills in dealing with various levels of employees
Tell employers what skills you have
Outlook
Microsoft Office
Microsoft Excel
Housekeeping
Legislation
Administration
PowerPoint
Human Resource
Administrative Support
Microsoft Word
Able To Work Independently
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