Personal Assistant, Healthcare Administrator
7 days ago
This role provides administrative and operational support to the Head of Department (HoD) and clinicians, ensuring the efficient management of departmental functions.
What you'll be doing
- Manage the HoD's calendar, coordinate meetings, and facilitate internal and external communications
- Oversee the department's email account, screening and disseminating information to relevant stakeholders
- Serve as the main point of contact for general department queries and staff inquiries
- Support clinician onboarding, recruitment processes, training records, and compliance documentation
- Assist in financial matters, including department fund expenditure, budget planning, and procurement
- Handle IT asset management and coordinate administrative support for related matters
- Plan and organize department social and welfare events, including budget preparation and vendor coordination
- Provide administrative support for UG/ PG examinations and clinical fellowship programs
- Assist in matters for clinicians
- Ensure proper documentation and approvals for related submissions
- Support HoD in drafting messages for department-wide communications
- Perform other duties as assigned by the supervisor
What we're looking for
- Bachelor Degree Business Administration or related studies
- 2 - 4 years of similar clerical and administrative experience within healthcare settings
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Adaptable, resourceful, and able to manage multiple responsibilities in a fast-paced environment
- Excellent communication and interpersonal skills to liaise with various stakeholders
- Maintain confidentiality, tact, and discretion when handling sensitive information
Interested applicants, kindly furnish us with your full and detailed resume in MS Words format and click "Apply Now" button.
**We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**
**JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties. Please be aware of scams impersonating JobStudio and our employees. You may call our office directly for verification. We will not be liable for any loss arising from scams.**
JOBSTUDIO PTE LTD
EA License No: 10C4754
EA Personnel: Stephanie Toh
EA Personnel Reg No: R1217674
Tell employers what skills you haveOutlook
Healthcare Industry
Budgets
Microsoft Office
Travel Arrangements
Interpersonal Skills
Arranging
Healthcare
Data Management
Medical Terminology
Administration
Vendor Coordination
Procurement
PowerPoint
Adaptable
Time Management
Administrative Support
Screening
Writing Skills
IT Asset Management
-
Healthcare Administrative Assistant
17 hours ago
Singapore Recruit Express Pte Ltd Full timeHealthcare Administrative AssistantRecruit Express Pte Ltd is seeking a skilled Healthcare Administrative Assistant to join our Healthcare & Life Science division. This role involves managing patient payment operations.Main Responsibilities:Collaborate with the team to ensure accurate and timely payment processing.Analyze reports to verify alignment between...
-
Administrative Healthcare Assistant
6 days ago
Singapore JobStudio Full timeAbout Our TeamAt JobStudio Pte Ltd, we value teamwork and collaboration. Our healthcare support staff work together to ensure the smooth operation of our Healthier SG enrolment process. As a key member of our team, you will be responsible for assisting with enrolment, liaising with service providers, and tracking monthly screening reports. If you have a...
-
Healthcare Operations Assistant
6 days ago
Singapore National Healthcare Group Corporate Office (HQ) Full timeJob OverviewThis role involves providing support to the Pharmacy Services Centre by ensuring smooth daily operations, including medication packing, inventory management, and administration tasks. If you are a motivated individual with excellent communication and interpersonal skills, we encourage you to apply.Responsibilities- Provide high-quality medication...
-
Part-time Administrative Assistant
3 weeks ago
Singapore ALLIANCE HEALTHCARE GROUP LIMITED Part timeRoles & ResponsibilitiesAbout The OpportunityWe are currently seeking Administrative Assistant to join our managed Healthcare team to assist in a contact centre environmentPay rate: $13/hWork Location: 25 Bukit Batok Crescent (The Elitist)Working Hours: 9am to 6pmWorking days: 4 days a week Handling of data entry for incoming enquiries and emails Formulate...
-
Part-time Administrative Assistant
3 weeks ago
Singapore ALLIANCE HEALTHCARE GROUP LIMITED Full timeRoles & ResponsibilitiesAbout The OpportunityWe are currently seeking Administrative Assistant to join our managed Healthcare team to assist in a contact centre environmentPay rate: $13/hWork Location: 25 Bukit Batok Crescent (The Elitist)Working Hours: 9am to 6pmWorking days: 4 days a week Handling of data entry for incoming enquiries and emails ...
-
Senior Administrative Coordinator
5 days ago
Singapore IHH Healthcare Full timeAbout IHH HealthcareIHH Healthcare is a leading healthcare provider with a reputation for delivering high-quality patient care.We are seeking a talented and experienced Executive Secretary to join our team and provide administrative support to our Top Management.The key responsibilities of this role include:Providing comprehensive administrative support to...
-
Healthcare Professionals
6 days ago
Singapore Alliance Healthcare Group Limited Full timeWe are a leading healthcare provider seeking qualified professionals to join our team as Clinic Assistants. In this role, you will play a crucial part in delivering exceptional patient care and contributing to the smooth operation of our clinics.Key ResponsibilitiesRegistration of patients and provision of frontline customer serviceProcessing prescriptions...
-
Site Administrator
3 weeks ago
Singapore ENGIE SERVICES SINGAPORE PTE. LTD. Full timeRoles & ResponsibilitiesENGIE Services Singapore is a leading provider of Integrated Facilities Management solutions (IFM), property management, operations and maintenance, specialised rail engineering works, sustainable solutions and FM Consultancy services.ENGIE understands the integrated role of facility management and the value of it can be expanded...
-
Healthcare Assistant
3 weeks ago
Singapore MCI CAREER SERVICES PTE. LTD. Full timeRoles & ResponsibilitiesBenefits Summary Up to $2500 Location : Central / West Region SingaporeFull Time employment (Aws + VB ) Training ProvidedResponsibilities Providing basic care for patients Dresses and assist with personal hygiene of patients Serves diet/removes meal trays Observe general condition of patientsRequirementHMI Certificate in...
-
Clinic Assistant
3 weeks ago
Singapore PULSE HEALTHCARE PRIVATE LIMITED Full timeRoles & ResponsibilitiesClinical:1) Coordinate daily administration of patients in the healthcare facility2) Schedule appointments, answer patient enquiries promptly, handle patient emergencies in the healthcare facility3) Chaperon and assist doctors during patient consultation and procedures4) Provide care and advice to patients5) Perform phlebotomy...
-
Clinic Assistant
3 weeks ago
Singapore PULSE HEALTHCARE PRIVATE LIMITED Full timeRoles & ResponsibilitiesClinical:1) Coordinate daily administration of patients in the healthcare facility2) Schedule appointments, answer patient enquiries promptly, handle patient emergencies in the healthcare facility3) Chaperon and assist doctors during patient consultation and procedures4) Provide care and advice to patients5) Perform phlebotomy...
-
Healthcare Administrative Professional
6 days ago
Singapore Recruit Express Pte Ltd. Full timeJob Description:We are seeking a highly organized and detail-oriented Clinical Assistant to join our team. In this role, you will be responsible for:Gathering and filing medical recordsCoordinating with medical staff to ensure efficient operationsProviding administrative support to healthcare professionalsMaintaining accurate records and databasesAbout...
-
Healthcare Navigator
6 days ago
Singapore FULLERTON HEALTHCARE GROUP PTE LTD Full timeJob DescriptionAs a Healthcare Navigator at FULLERTON HEALTHCARE GROUP PTE LTD, you will play a pivotal role in supporting clients on their journey toward improved health and wellness.You will work closely with individuals to provide personalized guidance, coordinate care, and foster positive behavior change through various avenues such as digital health...
-
Assistant Manager
3 weeks ago
Singapore NATIONAL HEALTHCARE GROUP PTE LTD Full timeRoles & ResponsibilitiesPosition: Assistant Manager (Learning and Development)Institution: National Healthcare GroupFamily Group: AdministrationWe are seeking an organized and proactive individual for the role of Assistant Manager – Learning & Development (L&D). This position involves managing key talent development initiatives at NHG headquarters,...
-
Healthcare Administrative Professional
5 days ago
Singapore National University Health System Pte. Ltd. Full timeThe Executive Assistant/Senior Executive Assistant plays a crucial role in supporting the assigned Pharmacy Administration department. The successful candidate will be responsible for:Managing the schedule of the Head of DepartmentCoordinating meetings, booking venues, and arranging catering requirementsFacilitating on-boarding of new staffHandling purchase...
-
Healthcare Service Coordinator
6 days ago
Singapore Foundation Healthcare (Specialists) Pte. Ltd. Full timeJob DescriptionAt Foundation Healthcare (Specialists) Pte. Ltd., we are committed to delivering exceptional patient experiences. As a Clinic Assistant, you will be integral to this mission by ensuring seamless interactions between patients, doctors, and staff.Responsibilities:- Provide exceptional customer service to patients- Maintain accurate and...
-
Healthcare Administrator
5 days ago
Singapore National University Hospital Full timeAbout the PositionThe National University Hospital is seeking a highly skilled Healthcare Administrator to join our team at the National University Cancer Institute, Singapore (NCIS). As a key member of our leadership team, you will play a pivotal role in overseeing patient billing, appointments, and financial counselling.This position requires strong...
-
Healthcare Assistant
3 weeks ago
Singapore MOUNT ALVERNIA HOSPITAL Full timeRoles & ResponsibilitiesWhat's on OfferMission: Provide compassionate, excellent and holistic healthcare. Tagline:- Serve all with Love Company: Guided by Catholic values, as a missionary not-for-profit hospital, we reach out and serve all our patients and visitors with love, continue to make private healthcare accessible to our community by providing...
-
Healthcare Logistics Administrator
3 hours ago
Singapore Recruit Express Pte Ltd Full timeJob DescriptionAs a Healthcare Logistics Administrator at Recruit Express Pte Ltd, you will play a crucial role in managing the acquisition and distribution of pharmaceuticals and medical supplies for our clinical settings.The ideal candidate will have a Bachelor's degree in Pharmacy and be registered with the Singapore Pharmacy Council (SPC) with a valid...
-
Medical Social Worker Assistant
3 weeks ago
Singapore VANGUARD HEALTHCARE PTE. LTD. Full timeRoles & ResponsibilitiesThe Senior /Medical Social Worker Assistant supports and assists the Senior / Medical Social Worker (S/MSW) to look into the possible interventions (to receive social and financial assistance, renew subvention of healthcare subsidy and eligible funding schemes) to help reduce the burden of the clients and families from incurred social...