Senior Executive, Administration

4 weeks ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
The Fraunhofer Singapore Research Centre FSR@NTU is affiliated with the independent research centre at Nanyang Technological University (NTU). Fraunhofer-Gesellschaft (www.fraunhofer.de) is one of the world's leading applied research organizations with around 30,800 employees, predominantly scientists and engineers in Germany. In Singapore, Fraunhofer operates two independent but closely related and cooperative organizations: Fraunhofer-NTU Centre FSR@NTU and Fraunhofer Singapore Research Ltd. Fraunhofer Singapore Research Ltd is the 1st affiliate of the Fraunhofer-Gesellschaft in Asia. Both entities are legally independent entities working in close collaboration in joint facilities.

FSR@NTU invites applicants to join the centre as a Senior Executive, Administration You will work closely with the Centre Director and research team to support the smooth functioning of FSR@NTU.

This is a 1-year contract position subject to extension afterward.

Responsibilities
  • Finance Administration Support which includes maintaining the financial records, ensure compliance, conduct budget analysis, mange vendor relationship, support audits, and assist in financial planning and grant submissions.
  • Coordinate travel arrangements for the team members, including flights, accommodations, and itineraries.
  • Assist senior management with calendar management, meeting coordination and expense claims.
  • Provide onboarding support and liaise with HR on staff matters for FSR@NTU.
  • Manage corporate secretariat liaisons and maintain corporate documents and contracts.
  • Oversee office cleanliness and maintenance, including coordinating with cleaning services and maintenance vendors.
  • Facilitate internal communication and coordinate meetings, events, and office logistics.


Requirements
  • Diploma in accountancy or equivalent with up to 3 years of relevant experiences.
  • Proficiency in Microsoft applications, Words, Word, Excel, and PowerPoint.
  • Familiarity with SAP will be an added advantage.
  • Strong organizational skills, attention to detail, and ability to multitask effectively.
  • Self-motivated, proactive and ability to work independently with minimal supervision.
  • An effective team player with a positive working attitude who is willing to learn and adapt.
  • Good communication skills and ability to prioritise, plan and deliver assignments to adhere to timelines.


Hiring Institution: NTU

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