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Office Administrator

3 months ago

Ang Mo Kio New Town, Singapore PUREGOLD PTE LTD Full time

Responsibilities:

  • Work closely with the Operations Manager, supports company operations by maintaining office systems and supervising staff.
  • Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, assigning and monitoring administrative and clerical functions.
  • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of record.
  • Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
  • Completes operational requirements by scheduling and assigning employees and following up on work results.
  • Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.
  • Maintains office staff job results by coaching, counselling, and disciplining employees, planning, monitoring and appraising job results.
  • Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
  • Ad-hoc duties allocated by Manager.

Requirements:

  • Candidate must possess at least GCE 'A' Level or equivalent, minimum 5 years relevant working experience.
  • Proven work experience as an Administrator, proficient in Microsoft Office applications.
  • Good Interpersonal skills, with exceptional analytical, able to communicate clearly and concisely, both in written and verbal formats. Meeting different expectations, and being able to predict, understand and manage own and others' emotions is the key part of successful communication. Possess good working attitude, reliable, flexible, enthusiastic, helpful and self-motivated.
  • Positive, proactive with strong organizational skills, ability to prioritize work, meticulous and attention to details and high accuracy of work, result oriented focus.
  • Discretion, integrity and loyalty, coupled with trustworthiness and reliability in all communications regarding the supervisor or the company in handling sensitive and confidential information.
  • Multitasking skills, able to meet many deadlines that demand immediate attention. Able to handle multiple tasks and challenges at once. A great problem solver, ability to work independently with minimal supervision.
  • Resourcefulness to make the impossible possible by anticipating and taking appropriate action and using all the available resources at hand to find the best solution.
  • Ability to be a team player, works effectively with various levels within an organization, including senior-level leadership, professionals and staff and quickly build relationships.

Interested candidate with the above qualification and experience, kindly forward your details resume in MS Word format to Please include the following information in your resume:

  • Expected salary;
  • Last drawn and/or current salary;
  • Reasons for leaving current and/or previous employment; and
  • Date of availability and/or Notice Period.

All application will be treated strictly confidential and only shortlisted candidate will be notified.

Summary of role requirements:
  • Looking for candidates available to work:
    • Monday: Morning, Afternoon
    • Tuesday: Morning, Afternoon
    • Wednesday: Morning, Afternoon
    • Thursday: Afternoon, Morning
    • Friday: Morning, Afternoon
  • More than 4 years of relevant work experience required for this role
  • Working rights required for this role
  • Expected salary: $3,400 - $3,800 per month