Sr Administrative Assistant

2 weeks ago

Singapore Moody's Full time

CORE RESPONSIBILITIES

  • General Administrative Support
Provide general administrative assistance to include phone coverage, spreadsheet work and presentation preparation.

Acquire and maintain a good understanding of Moody's business, and particular business line (Predictive Analytics) being supported, in order to provide optimal customer service.

Uses initiative to relieve executives of detail work.

  • Department Wide Support
Provide general administrative support for department wide activities including the timely on-boarding of new associates (including follow-up on start date) and involvement in group event planning and in group-wide initiatives as assigned

  • Administrative Back-Up


During vacations and times of absence, provide back-up in order to ensure uninterrupted flow of operations with regard to support staff, technology and all office issues.


  • Meeting Coordination


Process meeting requests for team including setting up appointments internally and with clients and partners, reserving conference rooms, requesting security passes for guests, arranging for teleconference numbers, refreshments, handouts, etc.


  • Travel & Entertainment


Arrange all travel for team members including air, rail, car service, visas, and hotel and conference registrations taking care to be mindful of deadlines and working to ensure that the most economical options are taken advantage of.

Timely and accurate preparation and submission of T&E reports for each analyst supported, ensuring that company policies are followed and that proper and organized documentation is provided to support the report.


  • Accounts Payable


Timely and accurate preparation and submission of Accounts Payable vouchers, ensuring that proper accounts are used, and amounts are correct and that proper and organized documentation is provided to support the voucher.


  • Correspondence
Prompt and accurate preparation of various correspondence.

  • Liaison
As needed, assist in coordinating efforts with Information Technology, Building Services and others to ensure group's needs are met.

  • Supplies
Ensure that basic supplies for team are kept stocked and accessible to team members.

  • Other
May be called upon to take on additional responsibilities and/or perform other tasks as assigned.

  • 35 years related experience working in a corporate environment
  • Strong demonstrated working knowledge of Microsoft Office Suite including Outlook, Word, Excel and PowerPoint.

WORD:
ability to create and modify communications using features such as header/footers, pagination, tables, mail merges, hyperlinks, etc.

EXCEL:
ability to understand, create and use advanced functions and formulas to create workbooks, pivot tables, charts and graphs.

POWERPOINT:

ability to create and modify presentations using advanced functions such as animation and transition, inserting charts, graphs and objects and merging presentations.


  • Strong organization skills
  • Excellent interpersonal skills and phone manner
  • Strong verbal and written communication skills ability to convey thoughts clearly and succinctly and to communicate pertinent complex information in a clear and organized manner; ability to compose general correspondence, memos and other documents that require little or no editing by manager.
  • Ability to multitask and adapt to shifting priorities
  • Strong orientation toward teamwork
  • Ability to work independently or with mínimal supervision
Predictive Analytics OU (EAAS OU)

Moody's is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Moody's is a global integrated risk assessment firm that empowers organizations to make better decisions.

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